Commercial Real Estate Executive Assistant
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Job Description
Remote part-time executive assistant supporting a US commercial real estate client. Managing calendars, communications, CRM data, administrative operations, and process documentation.
Responsibilities:
- Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments
- Monitor and triage email, draft responses, and follow up on open items
- Handle inbound and outbound calls and conduct client outreach as requested
- Clean, update, and maintain contact and lead records in RealNex or a similar CRE CRM
- Import and export data between Excel/Google Sheets and the CRM; deduplicate and normalize data
- Track people entering and leaving the database and uphold data hygiene standards and SOPs
- Prepare meeting notes, track action items, and manage recurring tasks
- Coordinate travel, purchases, and basic bill payments according to SOPs
- Conduct light research to support transactions, outreach, and vendor coordination
- Document workflows/SOPs, identify gaps, propose improvements, and prevent dropped tasks
Requirements:
- Minimum 1 year as an EA or operations/administrative professional in commercial real estate
- Hands-on database management experience with a CRE CRM; RealNex preferred or similar
- Proficiency with Excel/Google Sheets, including importing, cleaning, and basic formulas
- Proficiency with Google Workspace
- Strong phone and email communication skills and professional client-facing demeanor
- Able to work Monday–Friday, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours per week
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
- Internet speed of at least 40MBPS
- Headset with extended noise-canceling microphone and webcam
- Backup computer and internet connection
- Quiet, dedicated workspace at home
- Clear written and verbal English
- Experience supporting a CEO, founder, or C-suite
- Highly organized, dependable, detail-oriented, proactive, and process/SOP-oriented
- Comfortable with shifting priorities; trainable and resourceful
- Willingness to start part-time and potentially ramp up hours
Benefits:
- No benefits package included
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