Contracts & Payments Administrator, UK/EU
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Job Description
Contracts & Payments Administrator overseeing venue contracts and payment coordination in a fast-paced environment. Ensuring accuracy and timely communication with internal teams and external partners.
Responsibilities:
- Manage and maintain accurate records of venue contracts, amendments, and renewals
- Track contract status, key dates, and commercial terms across multiple venues and territories
- Ensure contracts are correctly logged, stored, and accessible in internal systems
- Support coordination of contract execution with venues and internal stakeholders
- Proactively flag missing information, discrepancies, or risks
- Coordinate venue payments in line with contractual terms and agreed schedules
- Prepare and verify payment data for accuracy prior to submission to Finance
- Track payment status and follow up on outstanding or delayed payments
- Act as a point of contact for venue payment queries and issue resolution
- Maintain clear audit trails and documentation for all payments
- Work closely with the Venue Engagement team to support live show operations
- Liaise with Finance to ensure payments are processed accurately and on time
- Coordinate with Legal or leadership on contract-related questions or exceptions
- Support reporting and internal updates related to contract and payment status
Requirements:
- Proven experience in contract administration, payments coordination, or a similar operational role
- Strong attention to detail and comfort working with financial and contractual data
- Experience working cross-functionally with finance and operations teams
- High level of organisation and ability to manage multiple priorities
- Strong written and verbal communication skills
- Comfortable working remotely with distributed teams
- Experience with spreadsheets, document management systems, and internal databases
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