Subcontract Administrator
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Job Description
Subcontracts Administrator managing full subcontract lifecycle for prime government contracts. Assist in documentation, administration, and compliance of subcontract agreements in a remote setting.
Responsibilities:
- Assist in the preparation, issuance, and administration of subcontract agreements.
- Assist in coordinating, solicitation activities with potential subcontractors.
- Support the review and analysis of proposals and quotations.
- Document and maintain subcontract files.
- Ensure subcontract actions are executed in accordance with company policies and applicable regulatory.
- Prepare correspondence to subcontractors and internal personnel.
- Review requisitions, process purchase orders, and modifications.
- Coordinate with accounting and finance department in administering subcontract invoices and payments.
- Assist in supporting small business subcontracting goals and outreach activities.
- Close out subcontracts.
- Perform all other position-related duties as assigned or requested.
Requirements:
- Bachelor’s degree in a relevant field and 3 years of experience in procurement, supply chain, contracts administration, or related business functions.
- Experience reviewing, writing, and editing contracts.
- Familiarity with Federal Acquisition Regulation (FAR) and/or Defense Federal Acquisition Regulation Supplement (DFARS).
- Experience supporting government contracts or defense programs.
- Experience working in a cross-functional environment with program management, finance, and contract teams.
- Experience working in a client-facing role while keeping up with multiple subcontract actions at once.
- Experience supporting contract documentation, file management, and procurement administrative processes.
- Ability to communicate well verbally and in writing.
- Possess strong organizational and time management skills with the ability to manage multiple subcontract actions simultaneously.
- Experience with Costpoint or similar ERP systems, including the use of the purchasing module.
- Experience with Procurement Systems: OnBase, Deltek Time and Expense, SAP, or related systems and electronic filing.
- Proficiency with Microsoft Excel, Word, PowerPoint, and other Microsoft Office tools for reporting, documentation, and data tracking.
- Travel: Ability to travel for occasional onsite meeting requirements.
Benefits:
- medical dental and vision insurance
- 401(k) retirement plan
- life insurance
- long-term and short-term disability insurance
- 15 days of paid time off
- 10 holidays (8 fixed/2 flexible)
- parental leave
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