Document Controller
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Job Description
Document Controller managing Health & Safety and PSDP documentation across multiple construction projects. Supporting audits and maintaining data integrity in compliance with GDPR requirements.
Responsibilities:
- Draft, control, manage, and maintain Health & Safety and PSDP documentation, required across multiple construction projects and operations
- Support the preparation and ongoing maintenance of project documentation, including Preliminary Safety & Health Plans and Stage Reports
- Support the preparation and maintenance of Team documentation to inc. Fee bids, Tenders and General Administrative requirements
- Assist in the preparation, review and handover of project Safety Files requiring coordination with design teams, contractors and project PSCS
- Liaise with project teams, designers, contractors, and external stakeholders regarding documentation requirements
- Ensure version control, document numbering, approvals and distribution protocols are followed
- Maintain document registers and ensure records are accurate, complete, and auditable
- Support internal and external audits related to Health & Safety documentation
- Maintain confidentiality and data integrity of all documentation in line with GDPR requirements
Requirements:
- Proven experience in a Document Controller/ Administrative, or similar role, within Health & Safety, construction, engineering or regulated environments
- Experience in the compilation of PSDP documentation and Safety Files is highly desirable
- Strong organisational skills with excellent attention to detail
- Experience managing controlled documents and document management systems
- Good working knowledge of Microsoft Office (Word, Excel, Outlook, SharePoint or similar)
- Ability to manage multiple priorities and meet deadlines
- Strong communication and coordination skills
Benefits:
- Competitive salary
- Performance-related bonus
- Pension scheme with matching contributions
- Remote-first hybrid model – use your home as a base and any of our office locations as you see fit
- Work from abroad
- Flexible working hours
- Access to over 60 health disciplines through our Kara Connect Platform
- Continuous Professional development (CPD) programme & funding
- Paid maternity, paternity and fertility leave
- Company and birthday annual leave days
- Death in Service benefit
- Tax saver - travel and bike to work
- Culture, social, wellness and CPD committees
- Talent Development Programmes
- Access to leading career coach Gerry Duffy
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