Events & Executive Support Coordinator
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Job Description
Events coordinator supporting NIH scientific workshops, webinars, and executive administration. GDIT delivers technology and mission services across government, defense, and intelligence.
Responsibilities:
- Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support
- Collaborate with Communications, audio-visual teams, and venue staff to support workshops, webinars, and program activities
- Track concurrent projects and deadlines using task management tools such as Microsoft Planner
- Proactively flag risks and identify solutions to prevent delays
- Travel approximately 4–6 times per year to support client events
- Provide administrative support, including leadership scheduling, travel arrangements, expense reporting, deliverables tracking, and operational process development
- Track ongoing projects and tasks and follow up on at-risk items
- Maintain accurate records for events, communications, and project timelines
- Provide additional administrative and operational support to team members and functions
- Draft and send policy-compliant email responses to public inquiries under NIH communication guidelines
- Revise PDFs, Word documents, and PowerPoint decks to meet accessibility standards before government publication
- Report to the Communications Lead and work closely with 3–4 teammates
Requirements:
- Bachelor's degree in a relevant field or equivalent combination of education, professional training, or work experience
- 2+ years of professional experience
- Experience with or willingness to support executive assistant-style functions, including scheduling, travel coordination, and expense reporting
- Ability to follow established processes while proactively identifying more efficient approaches
- Willingness to explore artificial intelligence tools such as Copilot, Gemini, and Claude
- Comfort working with government stakeholders and following established communication policies
- Excellent organizational skills and attention to detail
- Ability to manage and prioritize multiple tasks
- Must obtain and maintain a Public Trust
- Must provide onsite fingerprinting at a designated facility
- Must be a US Person (Green Card Holder/US Permanent Resident Alien, Refugee, Asylee, or US Citizen)
- Work visa sponsorship will not be considered
- No scientific background required
- No security clearance currently required
Benefits:
- Comprehensive medical plan options, some with Health Savings Accounts
- Dental plan options
- Vision plan options
- 401(k) plan with company match
- Full flex work weeks where possible
- Vacation, sick, personal time, holiday, paid parental, military, bereavement, and jury duty leave
- Typically 15 days of paid leave per calendar year
- 10 paid holidays per year
- Up to 160 hours of paid family leave in a rolling 12-month period for eligible employees
- Short- and long-term disability benefits
- Life insurance
- Accidental death and dismemberment insurance
- Personal accident insurance
- Critical illness insurance
- Business travel and accident insurance
- AI-powered career tool identifying career steps and learning opportunities
- Internal mobility team
- Wellness packages
- Competitive pay
- Award-winning culture of innovation
- Military-friendly workplace
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