Events Marketing Coordinator
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Job Description
Events Marketing Coordinator driving event logistics and marketing strategies for Agora's global events. Managing vendor relations, event registration, and post-event analysis for seamless execution.
Responsibilities:
- Own and organize the master events calendar, balancing a mix of virtual webinars, in-person meetups, and industry conferences.
- Research venues, request quotes (RFPs), negotiate pricing, and finalize contracts for venues, food & beverage (F&B), and A/V needs.
- Manage the technical setup for virtual events (Webinars, etc.), ensuring a smooth run-of-show.
- Monitor event spend to ensure all activations stay within the allocated budget.
- Build and manage event registration pages (using Luma, Partiful, or similar platforms), including configuring ticket types and automated confirmation emails, and other management details.
- Collaborate with the marketing team to brief and produce assets, including social media graphics, email invites, brochures, one-pagers, and on-site signage.
- Draft and schedule pre-event promotional emails and "know before you go" logistics emails to attendees.
- Act as the central point of contact, keeping internal teams (Sales, Marketing, Leadership) informed of timelines, deliverables, and responsibilities.
- Manage the ordering and shipping of event swag, booth materials, and marketing literature to event sites.
- Gather feedback, compile attendee data, and report on key metrics (registrants vs. attendees, ROI) to inform future event strategies.
Requirements:
- 3+ years of experience in Event Marketing, Field Marketing, or Event Operations.
- Must be based in the US.
- Proficiency with event platforms (specifically Luma), virtual conferencing tools, and project management tools (ClickUp, Asana, Notion, or similar).
- Strong written communication skills; ability to write clear operational emails and compelling marketing copy.
- A master of timelines. You can manage multiple vendors and deadlines without letting details slip through the cracks.
- Comfortable reading contracts and negotiating costs with venues and vendors.
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