Events Project Manager – Clinician Recruitment
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Job Description
Remote events project manager leading clinician recruitment events for Advocate Health. Planning virtual and onsite events, managing vendors, budgets, data, and talent pipelines.
Responsibilities:
- Lead the strategy, planning, execution, and continuous improvement of talent-focused recruiting events
- Plan and execute virtual and onsite recruiting events across local, regional, and national markets
- Partner with Talent Acquisition teams to establish event objectives, target audiences, and attraction approaches
- Develop event themes, timelines, committee structures, and detailed event plans within approved budgets
- Recruit, coordinate, and manage event volunteers
- Lead day-of-event activities including vendor management, catering, guest registration, program execution, and troubleshooting
- Evaluate and implement event management technology solutions
- Monitor industry and event management trends and recommend innovative approaches
- Develop and manage event budgets, monitor expenses, and communicate return-on-investment outcomes
- Solicit vendor proposals, negotiate services, and collaborate with external partners
- Track and analyze event performance metrics and identify improvement opportunities
- Develop event collateral, messaging, and communications with Marketing, Brand, and site leadership teams
- Collaborate with Social Media teams to promote events and enhance candidate engagement
- Manage event-related data collection, reporting, tracking systems, and records
- Coordinate gift transmittals and event-related income tracking
- Maintain event records, reports, mailing lists, and communications with database operations teams
- Participate in continuous quality improvement efforts
- Remain informed of healthcare industry trends, workforce developments, and talent attraction best practices
Requirements:
- Bachelor's degree in Human Resources, Marketing, Communications, Business Administration, Event Management, or a related field, or an equivalent combination of education and experience
- Minimum of three (3) years of experience in talent acquisition, event management, project management, or a related field
- Experience planning and executing large-scale events, recruitment programs, or talent attraction initiatives
- Strong project management skills with the ability to manage multiple priorities and deadlines simultaneously
- Knowledge of talent acquisition best practices, sourcing strategies, and candidate engagement methodologies
- Exceptional interpersonal, verbal, and written communication skills
- Ability to interact effectively with executives, physicians, leaders, candidates, and team members at all levels
- Proven ability to influence and collaborate without direct reporting relationships
- Strong organizational skills and attention to detail
- Ability to work effectively in diverse environments and engage audiences with varying backgrounds, generations, cultures, and learning styles
- Advanced proficiency with Microsoft Office Suite and other business technology applications
- Experience utilizing event management platforms, CRM systems, and recruitment technologies
- Ability to navigate ambiguity, establish priorities, and make sound decisions in a fast-paced environment
- Demonstrated ability to collaborate effectively in a team-oriented setting
- Preferred: experience supporting talent attraction or recruitment marketing initiatives within a healthcare organization
- Preferred: experience managing recruitment events, career fairs, physician engagement events, or community outreach programs
- Preferred: knowledge of employment branding and candidate experience best practices
- Preferred: experience analyzing event metrics and communicating outcomes to leadership teams
- Frequent travel required
Benefits:
- Comprehensive Total Rewards benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Career development programs
- Premium pay such as shift and on-call pay, where applicable
- Incentive pay for select positions
- Opportunity for annual performance-based increases
- Paid Time Off programs
- Medical, dental, vision, life, and short- and long-term disability benefits
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Adoption assistance
- Paid parental leave
- Defined contribution retirement plans with employer match
- Other financial wellness programs
- Educational Assistance Program
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