Executive Assistant
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Job Description
Executive Assistant ensuring efficient administrative, financial, and project support in a full-time remote role. Requires strong communication skills and experience with PM tools.
Responsibilities:
- Monitor multiple inboxes to triage and respond to client questions and concerns
- Perform ad hoc payment, invoice management, file management, etc
- Manage a calendar including scheduling, meetings, and travel arrangements
- Serve as a contact between employees, clients, and external partners
- Prepare/edit correspondence, communications, presentations, reports, and other docs
- Coordinate meetings, set agendas, take minutes, and prepare follow ups/action items
- Perform other ad-hoc tasks with limited instruction as needed
- Assist with project management tasks (track deadlines/coordinate to ensure success)
- Assist with business administrative and personal tasks as needed
- Create SOPs and other documentation as needed
Requirements:
- 3+ years experience in an EA, administrative, or accounting-based role
- Strong (C-level) verbal and written English communication skills
- 1 - 2+ years experience with Project Management tools like Clickup or Monday
- Experience using notetakers and AI tools to create documentation
- Strong organizational and planning skills
- Excellent time management skills and ability to multitask and prioritize
- Background with Notion and Monday.com for project management (or similar tools)
- Ability to work full-time EST
Benefits:
- Health insurance
- 401(k) matching
- Paid time off
- Remote work options
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