Executive Assistant – Contractor
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Job Description
Executive Assistant supporting the Executive Director at Elba Hope Foundation. Managing schedules, communications, and logistics in a remote, flexible environment.
Responsibilities:
- Coordinate internal and external meetings across time zones with speed and accuracy.
- Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics.
- Draft professional communications, organize folders, and ensure materials are ready in advance of meetings and events.
- Act as a gatekeeper to protect the Executive Director’s time and energy.
- Record and distribute notes, track action items, and ensure nothing falls through the cracks.
- Monitor the Executive Director’s email inbox, flag high-priority messages, draft replies, and help manage follow-up.
- Support research projects with summaries, background briefs, or comparative analysis as needed.
Requirements:
- 3+ years of experience in operations, administration, or a related role.
- Excellent written and verbal communication skills.
- Emotionally intelligent, kind, and grounded
- Able to handle ambiguity, change, and direct feedback without becoming overwhelmed
- Detail-oriented with exceptional organizational and communication skills
- Strong technological proficiency (Google Workspace, Zoom, Asana, etc.)
- Comfortable working behind the scenes and taking ownership of logistics
- Proactive with a “no task too small” attitude and a solutions mindset
- Demonstrated ability to act as a gatekeeper—diplomatic, assertive, and comfortable saying no or redirecting requests to protect executive time.
- Exercises sound judgment and maintains discretion when handling sensitive information or high-stakes communication.
- Comfortable working remotely with strong time management skills.
- Experience in nonprofit, startup, or mission-driven organizations is a plus.
Benefits:
- Flexible, remote work environment
- Healthy work-life balance
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