Executive Assistant – Founders
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Job Description
Executive Assistant protecting two founders’ time at Pairs, a platform connecting founders with investors. Owning calendars, inboxes, travel, meetings, and commitments across time zones.
Responsibilities:
- Own the calendars of both co-founders across time zones
- Resolve scheduling conflicts before they surface
- Protect preparation time and maintain the Monday and Thursday meeting rhythm
- Own and triage both inboxes daily
- Draft replies in each founder's voice
- Plan, book, brief, and manage travel end to end
- Resolve travel disruptions in real time
- Prepare founders for important meetings
- Capture and pursue follow-up actions
- Track founders' commitments through completion
- Build AI-powered systems so mechanical work does not require repeated attention
- Report directly to both co-founders
- Operate in real time across the founders' working day rather than asynchronously
Requirements:
- Have supported a founder or C-level executive at a fast-moving company
- Have managed calendars across three or more time zones
- Strong writing ability to draft in another person's voice
- Sound judgment to send correspondence without asking
- Have owned travel end to end, including resolving disruptions
- Ability to support two principals simultaneously
- Discretion and confidentiality regarding names, transactions, and conversations
- Ability to build systems, documented processes, standing rhythms, and automation
- Experience with modern AI tooling for scheduling, briefings, and follow-ups
- Required resume submission
Benefits:
- Fully remote work arrangement
- The best AI tooling, paid (Claude Code, Cursor, top models)
- Direct trust from both co-founders
- Full visibility into the company
- Position that grows as the company does
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