Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant responsible for high-level admin support to executives at Rithum, optimizing their effectiveness through scheduling and collaboration.
Responsibilities:
- Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities
- Coordinate internal and external meetings, leadership reviews, team events, and other business activities
- Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
- Prepare and organize meeting agendas, presentations, materials, and follow-up actions
- Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution
- Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
- Maintain organized records, documentation, and filing systems as needed
- Handle confidential and sensitive information with a high degree of discretion and professionalism
- Serve as a point of contact between executive leaders and internal or external stakeholders
- Draft, proofread, and edit correspondence, presentations, reports, and other business communications
- Build strong working relationships across teams and functions to support collaboration and execution
- Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
- Support planning and coordination of executive meetings, offsites, and cross-functional events
- Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows
Requirements:
- 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment
- Strong organizational, prioritization, and time management skills with exceptional attention to detail
- Demonstrated ability to manage sensitive and confidential information with professionalism and discretion
- Excellent written and verbal communication skills
- Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously
- Experience coordinating complex calendars, travel arrangements, meetings, and executive communications
- Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications
- Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes; including but not limited to communication drafting, data analysis, prompt engineering, and/or documentation
Benefits:
- Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1
- A 6% 401(k) match
- Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days
- 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave
- Accident, critical illness, and hospital indemnity insurance
- Pet insurance
- Legal assistance and identity theft insurance plans
- Life insurance 2x salary
- Access to the Calm app and the Employee Assistance Program
- $65/month Remote work stipend for internet
- Culture and team-building activities
- Tuition assistance
- Career development opportunities
- Charitable contribution match up to $250 per year
Similar Jobs
Virtual Assistant
Virtual Assistant supporting a nurse practitioner-led telepsychiatric group with credentialing and billing tasks. Ensure timely updates and communications regarding insurance and patient profiles.
Executive Assistant – GTM
Executive Assistant to the Head of GTM at Cal.com managing operational execution across various departments. Driving momentum in a rapidly scaling startup environment with high agency.
Executive Assistant
Executive Assistant providing remote support for busy professionals at Zirtual, managing schedules and communications while maintaining workflow efficiency.
Credit Repair Consultant, Spanish Bilingual
Credit Repair Consultant Virtual Assistant inviting client consultations and managing onboarding. Engaging with clients to explain credit repair processes and provide support through various communication methods.
Executive Assistant – Legal Operations
Executive Assistant supporting Legal Operations at a personal injury law firm. Handling operational and administrative tasks while working remotely from Mexico.
Executive Assistant – Legal Operations
Executive Assistant to the Director of Legal Operations at a personal injury law firm. Managing administrative duties, coordination, and legal operations support in a remote environment.
Legal Operations Virtual Assistant
Legal Operations Virtual Assistant taking ownership of client-focused processes in a growing legal practice. Managing records, communications, and marketing coordination in a remote setting.
Bilingual Virtual Assistant, Recruiter
Virtual Assistant Recruiter for The Ward Law Group handling full-cycle recruiting across various roles. Requires evening hours and bilingual English/Spanish proficiency.
Executive Assistant
Executive Assistant supporting daily operations of a spa business. Handling administrative and client-facing tasks with minimal supervision.
Virtual Assistant
Virtual Assistant providing administrative, financial tracking, and operational support for a healthcare real estate investment company. Ideal for highly organized and detail-oriented individuals.
Executive Assistant – LATAM
Executive Assistant at Veta Virtual managing complex executive calendars and high-stakes communications. Collaborating with senior leadership to streamline workflows in a fully remote set-up.
Executive Assistant – Part-time
Junior Executive Assistant providing support to co-founders at Linear Agency Group, handling daily operations and organization tasks in a remote work setup.
Executive Assistant
Executive Assistant providing on-site operational and administrative support for a senior executive at GoDigital Media Group. Ideal for someone organized with a flexible schedule.
Healthcare Virtual Assistant
Healthcare Assistant working directly with US healthcare providers and clients. Supporting both front-office and back-office functions in various administrative tasks for healthcare practices.
Executive Assistant
Executive Assistant supporting Co-Founders of Michael & Associates, Attorneys at Law. Managing complex calendars and high-priority workflows while coordinating communication across teams.
Virtual Assistant – Home Care Scheduling, Recruiting
Virtual Assistant at Friendly Faces Senior Care handling caregiver scheduling and recruiting tasks. Supporting office operations in a remote capacity while requiring strong communication and organizational skills.
Virtual Assistant – Telehealth, Medical Spa Operations
Virtual Assistant supporting telehealth operations for a fast-growing medical spa startup. Managing inbox, scheduling, patient communication, and administrative tasks.
Executive Assistant to CEO
Executive Assistant providing high-level administrative support to CEO at Opal Group. Managing communications, scheduling, and operational tasks for effective leadership alignment.
Executive Assistant – LATAM
Executive Assistant supporting the Co-Founder of Attention Economy Club, managing priorities, communication, and operations in a remote role. Perfect for proactive individuals with executive support experience.
Executive Assistant – AI Operations
Executive Assistant supporting AI operations for an early-stage AI company. Engage in quality assurance and operational decision-making in a remote work environment.