Executive Assistant
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Job Description
Executive Assistant managing administrative tasks for high-caliber clients at Assistant Launch. Focused on building long-term relationships and efficiency through AI tools and support.
Responsibilities:
- Own the admin so your client can focus on what matters.
- Manage calendars, inboxes, and scheduling with precision
- Coordinate travel (flights, hotels, itineraries, last-minute changes)
- Handle client and vendor communication as the first point of contact
- Track expenses, prepare reports, and manage documentation
- Research topics, summarize findings, and support decision-making
- Coordinate projects, track deadlines, and follow up on action items
- Handle personal tasks when needed (appointments, reservations, errands)
- Maintain strict confidentiality on sensitive business and personal matters
Requirements:
- Strong administrative skills (email management, project coordination, research)
- Proficiency with common tools (CRM systems, project management software, MS Office/Google Workspace)
- Excellent written and verbal communication
- Organized, detail-oriented, and able to juggle multiple priorities
- Proactive problem-solver who doesn't wait to be told what to do
- Comfortable with technology and eager to learn new tools (including AI)
- High emotional intelligence and professionalism
- Track record of reliability and follow-through
Benefits:
- Fully remote
- Weekly pay, at and above industry standard
- Performance bonuses and salary reviews
- Paid vacation and holidays
- Health and learning stipends
- Access to AI training and tools
- Clear paths to advancement
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