Leave Administrator
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Job Description
Leave Administrator at IVF Florida overseeing employee leave administration and accommodation requests. Ensuring compliance and effective communication throughout the leave process.
Responsibilities:
- Processes and tracks all leave of absence and accommodation requests for an average of 100+ active and pending claims at any given time
- Transitions care of employees from leave to the designated HR Business Partner in the cases of accommodation requests as part of closing the leave process
- Serves as the main point of contact and subject matter expert for employee inquiries on leaves of absence
- Provides information to managers and employees on all processes and procedures required for leave of absence management and other accommodation requests
- Demonstrates empathy, professionalism, and discretion in all aspects of responsibilities adhering to HIPAA guidelines
- Communicates effectively to managers, employees and vendors regarding leave notifications, regular updates, etc. throughout the leave process
- Supports claims administration by retrieving payroll reports, benefit summaries, and completing supplemental documentation
- Partners with HR Business Partners and supervisors regarding absences, return to work plans, and absence management
- Evaluates and provides recommendations of necessary changes to the leave process as well as policies and programs therein
- Maintains knowledge of current US regulatory requirements relating to leaves of absence and accommodations
- Works independently and facilitates timely project management by initiating, planning, executing, and completing various projects
- Handles other duties as assigned by Leadership
- Responsible for maintenance of confidential personnel files and benefit information
- Assists in the development and implementation of personnel policies and procedures
- Prepares and maintains leave and FMLA policies and procedure SOP documentation
- Assists in the development of training for management and employees on various leave topics such as leave process timeline, how state leaves work in conjunction with STD/FMLA, etc.
- Reports to work on time, as scheduled, on a consistent basis (is reliable & dependable)
Requirements:
- A degree or equivalent from a two-year college or technical school OR two or more years related experience and/or training; or equivalent combination of education and experience
- Bachelor’s degree preferred
- 2+ years of UKG/Ultipro experience preferred
- Extensive knowledge of computer software (MS Office, Windows) and basic computer skills; previous experience with HRIS and Payroll systems a plus
- Excellent organizational, attention to detail and time management skills
- Exceptional written and verbal communication skills
- High level of interpersonal skills to handle sensitive and confidential situations and documentation
- Demonstrated ability to work independently and as part of a collaborative team
- Possesses strong multi-tasking abilities
- Demonstrates flexibility and willingness to learn at all times
Benefits:
- Medical, dental, and vision insurance
- 401(k) with company match
- Tuition assistance
- Performance-based bonus opportunities
- Generous paid time off
- Paid holidays
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