Mechanical Procurement Coordinator
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Job Description
Mechanical Procurement Coordinator at Moss implementing procurement strategy for project materials. Ensuring timely availability and cost efficiency of materials in construction projects.
Responsibilities:
- Manage internal departments to ensure key contractual milestones are achieved and procurement schedules are met.
- Manage internal departments to ensure key design deliverable dates are achieved to support procurement deadlines.
- Report inbound truck schedules to project teams
- Train project teams on packing slip review and data entry requirements
- Communicate material storage requirements to project teams
- Coordinate with superintendents on project status and delivery needs
- Support project teams in managing commissioning activities
- Track steel procurement to ensure timely completion in support of fabrication schedules
- Track material fabrication to ensure correct quantities are produced to meet delivery schedules
- Track fabrication progress to support vessel departure and arrival timelines
- Manage third-party inspections and track quality control issues
- Track vessel departure dates to ensure alignment with delivery schedules
- Track and report vessel status during ocean transit
- Monitor and report port congestion
- Monitor and report vessel discharge and transloading status
- Oversee delivery schedules, including inbound trucks by quantity and material type
- Issue weekly reports including fabrication status, vessel status, truck quantities delivered and quantities shipped.
- Capture and distribute meeting minutes to ensure accountability
- Coordinate with suppliers to ensure proper paperwork is provided with outbound trucks
- Build material tracking matrices for onsite receiving
- Track and maintain change order logs
- Establish and lead weekly supply chain coordination meetings with suppliers
- Manage suppliers to ensure timely release of bills of material to begin fabrication in accordance with the procurement schedule
- Participate in design coordination meetings
- Coordinate with suppliers to ensure materials are packaged using industry best practices
- Coordinate with suppliers to ensure proper quantities and material types are loaded onto vessels
- Coordinate with suppliers to draft outbound delivery plans for breakbulk vessels
- Coordinate with suppliers to ensure material deliveries align with construction sequencing
- Coordinate with suppliers to ensure adequate trucks are booked to meet delivery schedules
- Manage and facilitate contract related items
- Perform other related duties as assigned
- Travel is required
Requirements:
- College Degree or Supply Chain Certifications
- Minimum 1-2 years industry experience in Supply Chain
- Experience in solar industry preferred
- Fluent in MS Office products
- Proficiency with Procore, Smartsheets, and similar platforms
- Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails
- Must be comfortable with the technical aspects of the job as well as business and client interactions and negotiations
- Familiar with construction and supply contracts as well as understanding of budgets and financial models
- Able to establish and maintain good relations with clients and suppliers.
Benefits:
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Professional development opportunities
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