Part Time Ops Meeting Planner
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Job Description
Part Time Ops Meeting Planner overseeing event planning for various programs. Requires exceptional negotiation skills and vendor management for successful execution.
Responsibilities:
- Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation.
- Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
- Include all internal stakeholders.
- Make destination recommendations; submit eRFP’s through meeting tool for a diverse group of customers with consideration of the program goals, objectives, budget, and space requirements.
- Produce accurate documents/reports for clients and vendors in conjunction with account needs.
- Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, optional activities, and other suppliers contributing to the success of the program.
- Facilitate contract execution between the parties in a timely manner.
- Provide meeting owner/requester a summary of all terms, due dates, total costs, and deposits to meet and exceed program timelines and deadlines.
- Record accurate budget, cost, savings, and contract execution in meeting tool or applicable technology.
- Ability to travel on-site with programs if needed.
- While on-site, employee should maintain a professional demeanor and project a positive reflection of CTM.
- Manage program reconciliation, invoicing, accounts payable, and accounts receivables for each program; when applicable.
- Follow-up to ensure timely payment processing and revenue reconciliation.
- Provide exceptional service and manage the relationship with the meeting owner.
- Proactively offer professional recommendations to the client based on industry knowledge and expertise.
- Secure repeat business.
- Demonstrate a collaborative work style by using a consultative approach with clients, and peers, to quickly assess information, anticipate issues and outcomes, and make effective recommendations including ability to draw clear conclusions.
- Escalate to leadership for guidance when necessary.
Requirements:
- High School diploma or equivalent is required.
- Minimum of 3 years of meeting planning experience is required.
- Sabre GDS experience is required.
- Exceptional Customer Service skills
Benefits:
- Company Paid Basic Life & AD&D Insurance
- Company Paid Short-Term Disability
- Voluntary Long-Term Disability Insurance
- Robust Wellness Program with incentives available to save money on your medical insurance premiums.
- Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
- Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
- Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
- Flexible Spending Accounts
- Dependent Care Savings Account.
- Dental Insurance Plan
- Vision Insurance Plan
- 9 Company Paid Holidays including the day after Thanksgiving.
- Generous paid time off programs for vacation and sick days
- Employee Assistance Plan with access to Talk Space Therapy
- Family Medical Leave
- Paid Parental Leave (4 weeks)
- Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
- Bereavement Leave
- 401(k) Retirement Plan with a generous match per pay period
- Student Loan Payment Match
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