Part-Time Recruiting Coordinator
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Job Description
Part-time Recruiting Coordinator scheduling high-volume interviews for Docker, a developer tooling company. Supporting candidate communications, ATS updates, and recruiting operations.
Responsibilities:
- Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones
- Manage complex calendars quickly and accurately
- Act as the main point of contact for candidates throughout the interview process
- Follow up proactively to confirm availability, align interview panels, and keep processes moving
- Respond quickly to schedule changes and keep everyone informed
- Keep candidate records up to date in Ashby ATS
- Send interview confirmations, agendas, and preparation materials
- Open and help manage job-specific Slack channels
- Track interviewer participation in shadow and reverse-shadow programs
- Support clean data entry and documentation to keep reporting accurate
- Partner with recruiters, hiring managers, and candidates to support a smooth candidate experience
Requirements:
- 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role
- Demonstrated experience managing high-volume scheduling in a fast-paced environment
- Strong calendar management skills across multiple stakeholders and time zones
- Highly organized with exceptional attention to detail and follow-through
- Comfortable working in a remote-first environment
- Excellent written and verbal communication skills
- Discreet and professional when handling confidential information
- Proactive, service-oriented, and solutions-focused mindset
- Experience with applicant tracking systems; Ashby preferred
- Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools
- Located in the US West Coast/Pacific Time Zone
- Legally authorized to work in the United States
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