Payroll & Benefits Associate
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Job Description
Payroll Associate managing payroll and employee benefits administration at First Help Financial. Ensuring accurate processing of payroll and compliance with regulations in a growing cultural environment.
Responsibilities:
- Payroll Administration (U.S. & Global)
- Process payroll for hourly, salaried, and 1099 employees, including reviewing timecards for accuracy.
- Partner with global payroll vendors to ensure timely and accurate payroll processing across international locations (e.g., validating employee data, pay changes, taxes, and statutory benefits).
- Maintain payroll documentation in accordance with country-specific compliance requirements.
- Support the setup of new tax accounts for U.S. states and assist with onboarding new countries as the company expands.
- Review and validate global payroll reports, funding requests, and tax filings.
- Ensure proper calculations of deductions, overtime, bonuses, commissions, and localized pay rules.
- Respond promptly to payroll-related questions from U.S. and global employees.
- Administer employee benefit programs, including enrollments, terminations, and life-event changes (Rippling).
- Manage annual open enrollment and ongoing benefits communication.
- Administer health & welfare plans, 401(k), workers’ compensation claims, STD/LTD, DBL, and leave of absence programs (including FMLA).
- Coordinate with global benefits vendors to support localized benefit offerings and maintain compliance with country-specific requirements.
- Ensure timely completion of annual benefits reporting (ACA, 1095, 5500).
- Conduct quarterly audits of state tax and unemployment accounts.
- Process biweekly updates between HR/benefits systems and the 401(k) provider (Empower).
- Complete quarterly 401(k) reconciliations and support 5500 filings.
- Manage W-2 administration, corrections, and state unemployment claims.
- Support the collection and maintenance of compliance documentation for global payroll operations (statutory forms, tax IDs, labor documentation).
- Provide payroll and benefits reporting as needed.
Requirements:
- Bachelor’s degree required
- 1+ years of relevant experience
- Experience with Rippling preferred
- Strong analytical skills and proficiency in Excel
- Excellent written and verbal communication skills
- Highly employee-focused, with a strong sense of urgency and follow-through
- Ability to adapt to changing or ambiguous situations in a fast-paced environment
Benefits:
- Generous salaries
- Competitive health and welfare benefits (medical, dental, vision, LTD/STD, Identity theft, paid parental leave and much more)
- Paid vacation
- 401(k) match
- Tuition reimbursement
- Social activities
- Monthly lunches
- Robust employee recognition and talent development program
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