Payroll Specialist
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Job Description
Payroll Specialist managing semi-monthly payroll processes for Aligned Modern Health's clinics and telehealth services. Collaborating with HR and Finance teams while ensuring compliance with payroll laws.
Responsibilities:
- Process semi-monthly payroll for employees with accuracy and efficiency
- Calculate and administer employee benefits, deductions, and taxes
- Maintain accurate payroll records and documentation
- Respond to employee inquiries regarding payroll issues
- Collaborate with HR, Operations, and Finance teams to ensure accurate employee data
- Accumulate, review, and balance hours in the Rippling time and attendance module
- Stay updated on changes in payroll laws and regulations
- Handle payroll adjustments including retroactive pay, garnishments, special pays, and paid time off (PTO) adjustments
- Review and maintain payroll tax notices from agencies, ensuring accurate and timely tax withholding and reporting
- Create payroll reports for reconciliation of retirement plan contributions, employee benefit programs, and general ledger entry
- Assist with quarter-end and year-end payroll reconciliations and ensure accurate reporting to the payroll service provider
- Conduct regular audits of payroll records for accuracy
- Assist with 401(k) and Workers Compensation audits (Potential future responsibilities)
- Oversee aspects of the company budget and manage payroll for a growing team.
Requirements:
- BS/BA in Business Administration, Accounting, Human Resources or related field preferred
- 3-5 years of experience in payroll processing, ideally processing payroll for a small to mid-sized organization
- Experience with payroll software and systems required, preferably Quickbooks Online and Rippling
- Understanding of federal, state, and local payroll laws, including tax regulations, wage and hour laws, and other relevant compliance areas
- Excellent understanding of multi-state payroll, its laws, taxes, and regulations
- Certified Payroll Professional or Fundamental Payroll Certification is a plus
- A keen eye for detail, analytical mind, sound math skills, outstanding communication skills.
Benefits:
- Blue Cross Blue Shield medical plans, as well as dental and vision insurance
- Guaranteed paid time off
- Eligibility for short-term disability insurance and 401(k)
- Unlimited opportunity to grow with one of Chicago’s most exciting and fastest growing health and wellness companies.
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