Project Coordinator
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Job Description
Project Coordinator supporting the PSA Audit Project at ICF. Providing project management, development, and administrative support for program deliverables.
Responsibilities:
- Generate and maintain operational tracking logs and reports (Excel/Smartsheet), ensuring accurate, timely, and audit-ready records.
- Organize, maintain, and process consultant paperwork.
- Manage the project’s mailbox
- Complete travel authorization requests and associated costs, ensuring accuracy, completeness, and alignment with internal policies and budget guidelines.
- Maintain shared repositories (SharePoint/Teams) by managing folder structures, permissions, uploads, secure link access, and version control.
- Review, organize, and synthesize audit documentation and supporting materials for evaluation of compliance with federal standards.
- Utilize Excel and Microsoft PowerApps to create audit reports for clients.
- Complete quality assurance checks on reports before submitting for client approval.
- Work with various members of the project team to create timelines, schedules, and oversee progress to make sure deliverables are met on time.
- Support the team’s research and evaluation efforts and assist with tasks as needed, including conducting analysis, and responding to client requests for information.
- Assist with project operations, including but not limited to ensuring the timely processing of project related deliverables and implementing ways to streamline processes.
- Support process improvement by documenting SOPs, streamlining workflows, and recommending enhancements to improve efficiency and compliance.
- Provide onboarding and operational support to new team members and assist with training on tools and standard processes.
- Assist in reviewing and synthesizing data for monthly and other contractual reporting periods.
- Provide day-to-day support for any relevant tasks and project deliverables including, but not limited to virtual platform support, scheduling and taking notes in meetings.
- Complete other duties as assigned by project leadership.
Requirements:
- Bachelor’s degree from an accredited institution.
- Preferred Qualifications: Bachelor’s degree in social work, or a related human services area from an accredited institution.
- Knowledge of Smartsheet and Power BI
- Experience working under a government contract.
- Basic research or data analysis skills.
- Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and SharePoint
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