Project Support Manager, Construction
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Job Description
Project Support Manager coordinating construction projects, vendors, budgets, and reporting for JLL healthcare accounts. Managing procurement, invoicing, systems, and client deliverables remotely.
Responsibilities:
- Maintain and update the client’s Project Implementation Plan daily
- Track project allocations timesheets monthly and coordinate team allocation sheets
- Manage the Invoice Tracking Log and coordinate vendor pay application reviews
- Prepare and distribute TIS Reports with Substantial Completion letters monthly
- Support annual Capital Planning activities alongside the Account Director
- Update Grants vs. Actuals data for weekly portfolio check-ins
- Manage budget transfers, deprioritization letters, and new project number requests
- Review and process vendor pay applications daily with project managers
- Manage vendor badging documentation and coordinate with HR Operations Contractors
- Track vendor invoicing through Oracle, Monday.com, and Excel Invoice Tracker
- Prepare PO release requests for client approval
- Maintain the Badging Log and coordinate monthly badging status meetings
- Lead or support vendor badging and invoicing training sessions
- Monitor the Reallocation Log and vendors with outstanding invoices
- Prepare materials for weekly Client Meetings, Procurement Meetings, Portfolio Reviews, and Executive Reports
- Manage JLL SharePoint access and ownership
- Maintain PTO calendar access and review invoices, allocation timesheets, and PTO calendar
- Manage shared email inboxes and calendar ownership
- Coordinate with client systems as needed
- Provide ad-hoc support for team needs and special projects for client deliverables
Requirements:
- 3+ years of experience in construction project coordination or construction operations
- Strong administrative and operations management background
- Advanced proficiency in Microsoft Excel (complex spreadsheets, tracking logs, reporting)
- Experience with project management tracking systems and financial reporting
- Excellent organizational skills with ability to manage multiple concurrent priorities
- Strong attention to detail, particularly with financial data and compliance documentation
- Professional communication skills for client and vendor interactions
- Experience with Oracle, Monday.com, or similar project tracking platforms preferred
- Familiarity with construction procurement processes and pay application reviews preferred
- Knowledge of public sector project management or healthcare facility projects preferred
- Experience with SharePoint administration preferred
- Understanding of grant management and budget compliance reporting preferred
- Candidates must be authorized to work in the United States without sponsorship
Benefits:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
- Supportive culture and comprehensive benefits package prioritizing mental, physical and emotional health
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