Recruitment Coordinator
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Recruitment Coordinator managing interview processes and candidate experience for an AI-native healthcare platform. Collaborating with recruiters, hiring managers, and candidates to ensure smooth recruiting operations.
Responsibilities:
- Own end-to-end interview scheduling across candidates, interviewers, recruiters, and hiring managers
- Manage candidate communications including availability requests, confirmations, reschedules, and follow-ups
- Ensure interviewers have accurate calendar invites, interview details, and candidate materials ahead of every interview
- Monitor schedules and resolve conflicts, cancellations, and last-minute changes without dropping the ball
- Keep Ashby records and interview stages accurate and up to date at all times
- Coordinate quickly in Slack to keep stakeholders aligned and the process moving
- Help document and improve recruiting workflows as the team scales
- Support updates to interview plans, templates, and candidate communication processes
- Identify opportunities to reduce scheduling friction and improve team alignment
- Maintain consistency and accuracy across Ashby, calendars, and Slack updates
- Source candidates across onshore and offshore markets for active roles
- Build and manage pipelines from initial outreach through recruiter handoff
- Track sourcing activity and candidate responses in Ashby and coordinate follow-ups with recruiters
Requirements:
- 3+ years of experience in recruiting coordination, talent operations, administrative coordination, or a similar role
- Demonstrated sourcing experience across both onshore and offshore candidate pools including building pipelines and conducting outreach
- Strong organizational skills and attention to detail with the ability to manage multiple schedules, priorities, and stakeholders simultaneously
- Excellent written and verbal English communication skills
- Comfortable learning and working in a modern ATS; prior Ashby experience is a plus but not a requirement
- Comfortable using Slack for internal communication and day-to-day coordination
- Calm and professional when handling last-minute changes or scheduling conflicts
- Strong sense of ownership and follow-through on both explicit and implicit commitments
Benefits:
- Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
- 100% remote setup so you can work wherever you're most productive
Similar Jobs
Talent Acquisition Specialist
Talent Acquisition Specialist recruiting independent contractors for diverse language needs at Reviver Global. Seeking motivated individuals with experience in talent acquisition and flexibility for global outreach.
Recruitment Specialist
Recruitment Specialist managing high-volume hiring for MyOutDesk, connecting professionals with U.S.-based organizations. Ensuring positive candidate experience while meeting hiring goals effectively.
Talent Acquisition Consultant
Talent Acquisition Consultant managing end-to-end recruitment for startups across multiple regions. Partnering with clients to enhance their hiring processes and candidate experience.
Director, Recruitment Services
Director of Recruitment Services providing leadership for UAMS's recruitment processes and teams, aligning talent acquisition strategy with organizational objectives.
Contract Talent Acquisition Partner – High-Growth Health Tech
Recruiter managing full life-cycle talent acquisition for Devoted Health to scale operations. Engaging with candidates across diverse roles and contributing to a positive candidate experience.
Talent Acquisition Specialist
Talent Acquisition Specialist managing end-to-end recruitment processes for US companies hiring in Latin America. Seeking candidates with agency recruiting experience and strong technical sourcing skills.
Talent Acquisition Partner
Talent Acquisition Partner managing full recruitment lifecycle and providing consulting support at Honest Health. Building partnerships with hiring managers and enhancing talent acquisition processes remotely.
HR Recruitment and Support Team Lead
Vietnam HR Recruitment Team Lead at Business Support Solutions managing recruitment for local and expatriate hires. Overseeing full recruitment lifecycle and supporting HR Generalist functions.
Senior Recruiter, Technology
Senior Recruiter managing technical recruitment for Code and Theory in a digital-first agency. Leading full-cycle recruitment across engineering, AI/ML, DevOps, and more.
Freelance Recruiter
Freelance Recruiter recommending qualified candidates for German companies. Utilizing existing networks and recruitment channels for candidate sourcing and assessment.
HR Intern – Recruitment and Training
Stagiaire Assistant RH responsable du recrutement et de la formation à distance chez gaea21. Participer à l'intégration, à la gestion administrative, et à l'animation de séances de formation.
Talent Acquisition Specialist
Talent Acquisition Specialist at Company A1 supporting recruitment for product, engineering, and business roles. Learn technical recruiting from experienced professionals in a fast-paced environment.
Senior Talent Acquisition Specialist – Top Market Remuneration
Senior Talent Acquisition Specialist leading global hiring for engineering roles at A1 AI. Collaborating with founding teams to attract top engineering talent worldwide.
Senior Recruiter, Product & Engineering
Senior Recruiter managing global hiring for software engineering roles in a proactive AI company. Partnering with leadership teams to attract high-caliber talent.
Senior Recruiter, Product & Engineering
Senior Recruiter leading global hiring for software engineering roles at A1, an AI assistant company.
Recruiting Operations Coordinator
Recruiting Operations Coordinator at A1 managing hiring processes efficiently. Focused on candidate communication and data quality in recruitment.
Recruiting Operations Coordinator
Recruiting Operations Coordinator supporting A1's hiring processes across multiple functions. Responsibilities include interview coordination, ATS management, and candidate communication.
Recruiting Coordinator
Recruiting Coordinator at A1 managing recruiting operations and candidate communication for a proactive AI startup. Supporting high-quality hiring processes and efficiency across multiple functions and markets.
Associate, Talent Acquisition
Associate in Talent Acquisition at A1 building an AI smart assistant. Supporting end-to-end recruiting for product, engineering, and business roles.
Associate Manager, Talent Acquisition – Tier 1 Package
Manage end-to-end hiring for software engineering functions at A1, focusing on sourcing high-caliber talent globally. Collaborate closely with leadership and engineering leaders to improve recruitment processes.