Senior Accountant / Operations Specialist
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Job Description
Senior Accountant managing accounting, grants, payroll, and operations for The Ember Alliance, a national nonprofit restoring community relationships with wildland fire.
Responsibilities:
- Process accounts payable, vendor payments, employee reimbursements, expense reports, and credit card transactions
- Manage accounts receivable, including customer and funder invoicing, deposit records, payment application, collections follow-up, and revenue documentation
- Complete monthly bank, credit card, balance sheet, accounts receivable, accounts payable, and general ledger reconciliations
- Maintain accurate accounting records according to GAAP, nonprofit accounting practices, and organizational procedures
- Support month-end and year-end close processes
- Prepare and post journal entries, accruals, allocations, and reclassifications
- Monitor transactions for accuracy, coding, policy compliance, allowable costs, and documentation
- Support grant and contract accounting, expense tracking, budget-to-actual review, and invoice preparation
- Support timely and accurate payroll processing and compensation
- Assist with financial reporting, budget monitoring, cash flow support, audit schedules, and management reports
- Support annual audit preparation, SEFA, and NICRA
- Maintain job codes in Ramp, Rippling, QuickBooks, and other systems
- Manage benefits administration and employee onboarding/offboarding administration
- Monitor organizational Slack channels and coordinate operational, accounting, payroll, and HR requests
- Coordinate with program managers and staff to resolve accounting questions and documentation gaps
- Improve accounting workflows, forms, checklists, reconciliations, and finance procedures
- Protect confidential financial, employee, vendor, and organizational information
- Support finance, accounting, compliance, and administrative projects
- Manage organizational subscriptions such as the virtual mailbox
- Report to the Chief Financial Officer (CFO)
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field; or an equivalent combination of education and directly relevant experience
- At least 3 years of progressively responsible accounting experience, preferably including full-cycle accounting responsibilities
- Working knowledge of GAAP and standard accounting processes, including accounts payable, accounts receivable, general ledger, reconciliations, and month-end close
- Experience with accounting software such as QuickBooks and Ramp
- Proficiency in Microsoft 365 applications
- Intermediate to advanced Excel skills
- Ability to communicate clearly and professionally
- Ability to manage multiple priorities, meet deadlines, and problem-solve
- Strong attention to detail and ability to produce accurate, well-documented work
- Ability to maintain confidentiality with financial and employee information
- Commitment to accountability, process improvement, collaboration, and mission-driven nonprofit work
- Must be 18 years of age or older
- Must have a current and valid US driver's license
- Must be legally eligible to work in the US
- Employees are required to live in the US
- Must complete a background check and motor vehicle record check prior to employment
- Required to hold a company credit card and may be subjected to a credit check
Benefits:
- Paid leave
- Paid holiday benefits
- Employer-sponsored health and dental care coverage available upon employment
- Employer-matched retirement plan available 3 months after hire
- Potential for limited overtime based on organizational needs
- Flexible daily schedule within agreed core working hours
- Limited travel may be required for leadership meetings
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