Senior Associate – Accounts Payable
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Job Description
Accounts Payable Senior Associate managing invoices, reimbursements, vendor payments, GST/TDS, and financial controls at Good Business Lab. Supporting finance systems, audits, and process improvements for a worker-wellbeing research nonprofit.
Responsibilities:
- Review and process vendor and consultant invoices, reimbursement claims, travel expenses, advances, statutory payments, and other payment requests.
- Verify supporting documents, approvals, procurement records, contracts, and budget availability.
- Ensure timely vendor payments, employee reimbursements, advances, and statutory payments.
- Maintain payment trackers and monitor payment timelines.
- Reconcile vendor statements and resolve discrepancies with internal teams and vendors.
- Maintain complete, audit-ready documentation for payable transactions.
- Support month-end and year-end accounts payable and accrual closing activities.
- Serve as the primary contact for vendor payment queries.
- Coordinate with program, procurement, budget-holder, finance, and vendor stakeholders.
- Maintain vendor master records, contracts, tax documentation, and banking information.
- Support new-vendor onboarding and documentation completion.
- Ensure compliance with organizational policies, donor requirements, internal controls, and statutory regulations.
- Ensure accurate accounting classification and project allocation of expenses.
- Support internal and external audits with schedules, reconciliations, and documentation.
- Identify and escalate process risks, exceptions, and compliance concerns.
- Apply GST, TDS, and other applicable statutory requirements; coordinate tax reconciliations and documentation.
- Monitor regulatory changes affecting accounts payable.
- Maintain and improve accounts payable trackers and workflows using Google Sheets and Excel.
- Support accounting and expense management system implementation and optimization.
- Develop and update SOPs, process documentation, and training materials.
- Identify automation and efficiency improvements and strengthen financial controls and finance operations.
Requirements:
- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- Minimum 5–6 years of relevant experience in Accounts Payable, Finance Operations, or Accounting.
- Strong understanding of invoice processing, vendor management, reimbursements, advances, and payment cycles.
- Working knowledge of GST, TDS, and related compliance requirements.
- Proficiency in Google Sheets and MS Excel, including lookups, data validation, reconciliation, reporting, and financial trackers.
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and stakeholder management skills.
- Ability to work independently and coordinate across teams.
- Experience in non-profits, consulting firms, or project-based organizations is desirable.
- Familiarity with Zoho Books, Zoho Expense, Tally, QuickBooks, or similar accounting and expense management platforms is desirable.
- Exposure to procurement processes and contract management is desirable.
- Highly organized and detail-oriented; takes ownership and proactively resolves issues.
- Strong collaboration and problem-solving abilities.
- Values accuracy, compliance, and continuous improvement.
Benefits:
- Insurance
- Travel allowance
- Flexible/dynamic roles and opportunities to grow
- Inclusive and diverse work environment
- Accommodation for disabilities or special needs during the recruiting process
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