Accounts Payable Specialist
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Job Description
Accounts Payable Specialist managing invoices, vendor payments, and expense reports for White Barn Inn. Supporting financial operations across Auberge Collection’s luxury hospitality portfolio.
Responsibilities:
- Receive and review invoices for accuracy, coding, and policy compliance
- Enter invoices into the accounting system and prepare them for payment processing
- Support statement reconciliation and invoice processing
- Process payment runs and prepare checks or electronic transfers for approved invoices
- Collaborate with internal departments to obtain payment approvals
- Maintain vendor relationships and resolve payment-related issues
- Review and process employee expense reports, verifying receipts and policy compliance
- Ensure timely reimbursement of employee expenses
- Maintain organized and accurate accounts payable transaction records
- Assist with month-end closing activities and provide audit documentation
- Support multiple properties across the portfolio
- Generate regular accounts payable status reports
- Assist with EOM close and reporting deadlines, including occasional extended hours
Requirements:
- High school diploma or equivalent
- Proven experience in accounts payable or a related field
- Familiarity with accounting software
- Strong attention to detail and accuracy in data entry
- Excellent organizational and time management skills
- Additional education in accounting or finance is a plus
- Ability to support multiple properties across the portfolio
- Ability to assist with EOM close and reporting deadlines, including occasional extended hours
Benefits:
- Employees can work remotely
- Equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, or genetics
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