Senior Executive Assistant – Chief People Officer
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Senior Executive Assistant managing the Chief People Officer’s office at Ciena, a global networking infrastructure company. Coordinating calendars, travel, expenses, and executive stakeholder support.
Responsibilities:
- Manage the office of the Executive Vice President and Chief People Officer seamlessly while providing outstanding service to stakeholders
- Act as a brand representative for Ciena and the global People Team
- Manage the administrative aspects of the EVP and CPO’s office
- Participate as a key member of the People Leadership Team
- Proactively manage and prioritize customer, partner, and internal stakeholder meetings
- Coordinate complex executive travel arrangements across multiple time zones
- Establish a productive working rhythm with the Senior Executive and maintain real-time communication via email, phone, and text
- Track and submit executive expense reports and claims
- Provide support in the Atlanta office for visiting executives, customers, and guests
Requirements:
- Excellent verbal and written communication skills
- Ability to work independently
- High level of business savvy, judgment, and prioritization ability
- Team collaboration, prioritization, and problem-solving skills
- International business exposure is positive
- Proficiency in MSFT Office is required
- SF.com, Workday, and Oracle experience is a plus but not required; training can be provided
- At least five years’ experience at the senior executive administrative assistant level
- Flexible availability, including possible evening or weekend work when the Executive travels internationally
- Ability to work from the East Coast of the US
Benefits:
- Development opportunities and career development
- Flexible work arrangements
- Employee well-being support
- Discretionary incentive bonus eligibility for non-sales employees
- Medical, dental, and vision plans
- 401(K) (USA) with company matching
- Employee Stock Purchase Program (ESPP)
- Employee Assistance Program (EAP)
- Company-paid holidays
- Paid sick leave
- Vacation time
- Paid Family Leave and other leaves of absence in compliance with applicable laws
Similar Jobs
Senior People Partner
Senior People Partner helping n8n, an AI workflow automation company, scale manager capability, performance, and culture across Europe.
People Business Partner – Tech
People Business Partner supporting Engineering and Product teams at Sardine, an agentic financial-crime risk platform. Driving organizational design, performance, talent, and employee relations.
Deputy Principal – Culture, People & Partnerships
Deputy Principal leading culture, pastoral care and community partnerships for New Zealand’s first online charter school. Building connections among students, staff, whānau and iwi.
Director of Talent – People Operations
Director of Talent & People Operations leading recruiting, employee relations, and workforce planning for outdoor hospitality company Under Canvas. Managing seasonal hiring and HRBP support across dispersed camps.
People Operations Generalist
People Operations Generalist supporting employee relations, leave administration, and multi-state compliance. Helping MDpanel’s medical-opinion marketplace scale its people operations.
People Business Partner
People Business Partner advising Zapier’s Data and Product leaders on organizational design, performance, and employee relations. Supporting EMEA employment practices at automation company Zapier.
VP, People
VP of People leading HR, talent acquisition, and people operations for 9amHealth’s AI-enabled virtual chronic-care platform. Scaling workforce strategy, compensation, culture, and operations across a distributed team.
People Generalist
People Generalist supporting Twilio’s GTM and Marketing HR operations at Twilio, a global communications platform. Managing performance cases, HR analytics, and people programs across Canada.
People Business Partner
People Business Partner shaping performance, compensation, and employee relations for Splitero’s home-equity platform. Coaching managers and developing people programs within a remote-first startup.
People Generalist
People Generalist owning HR operations, payroll, benefits, and compliance at Zenity, an AI agent security company. Building scalable People processes and maintaining accurate employee records.
Senior People Partner – Fixed Term Leave Cover
Senior People Partner supporting G&A and GTM leaders at Lokalise, an AI-powered localization platform. Driving HR strategy, organizational design, compensation, and employee relations during a 12-month parental leave cover.
Director, People Partners
People Partner director leading HR strategy, analytics, Workday, and AI enablement for Marathon Health’s value-based primary care organization. Advising healthcare leaders and developing a six-person People Partner team.
Strategic Portfolio Manager, People Manager
People manager leading Allstate’s Law & Regulation project portfolio, transformation, and AI-enabled technology initiatives. Advising executives and developing project and program management professionals.
People Operations Generalist
People Operations Generalist managing employee lifecycle operations for CopilotIQ+Biofourmis, an AI-driven in-home healthcare platform. Supporting HR systems, benefits, compliance, reporting, and employee experience.
People Development Consultant
People Development Consultant using digital marketing, AI, and relationship-building to support professional growth. Coaching clients and team members in a flexible remote environment.
People Operations Specialist
People Operations Specialist running employee lifecycle, HRIS and onboarding processes at SpotMe. Supporting a B2B event and life-sciences engagement platform through automation and employee programs.
Chief People Officer – CPO
Chief People Officer scaling people strategy, leadership development, and HR operations at Verndale, a digital experience agency. Driving growth across U.S., Canada, and LATAM.
People & Talent Lead
People & Talent Lead owning recruitment and People operations for Kestra, an open-source orchestration platform. Scaling hiring, onboarding and employee processes across France, Germany and international teams.
People Operations Specialist
People Operations Specialist running Jira-based goals, AI-assisted reviews, and wellbeing processes at Buckhill, a technology partner delivering modern London Market insurance solutions. Supporting managers, reporting, and people-process improvement.
Director, People Science and Insights
People Science Director leading psychometric validation, engagement research, and advanced talent analytics. Managing five analysts for Kyndryl, a global technical services company modernizing mission-critical systems.