Senior Global Clinical Supplies Project Coordinator
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Job Description
Senior Project Coordinator supporting Thermo Fisher Scientific’s global clinical supplies trials. Managing regulatory documentation, project records, payments, reporting, and team coordination.
Responsibilities:
- Provide administrative and technical support to the Global Clinical Supplies Project Team
- Plan, organize, and coordinate project administration responsibilities
- Maintain procedures, guidelines, documentation, project records, and database repositories
- Ensure regulatory documents are correct, processed, and approved
- Complete data entry and prepare reports and data collection for analysis
- Support quality review and mentor junior staff
- Review, coordinate, and compile files and materials
- Distribute project documents, supplies, communications, reports, documents, and forms
- Process and track regulatory, study-specific, departmental, and vendor documents
- Review files and maintain correspondence and departmental records
- Analyze and reconcile project documents, metrics, and findings reports
- Clarify and resolve documentation findings
- Assist with translation materials and translation quality control
- Maintain vendor trackers and access to company, client, and vendor systems
- Process local payments
- Assist with project management ad-hoc activities, reports, and study plan editing
- Coordinate team conference calls and distribute meeting minutes
- Maintain knowledge of GCPs, SOPs, and protocol-specific requirements
- Implement project plans and meet project timelines
- Serve as a resource to the project team
- Assist with audit-ready files and regulatory audit responses
- Train junior staff and support leadership in determining training needs
Requirements:
- High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
- Technical positions may require a certificate
- At least 4 years of comparable previous experience
- Effective oral and written communication and interpersonal skills
- Ability to work in a team or independently
- Strong organizational skills and attention to detail
- Ability to handle multiple tasks efficiently and effectively
- Ability to analyze project-specific data/systems
- Strong customer focus
- Flexibility to reprioritize workload
- Working knowledge of applicable regulations and procedural documents
- Solid English language and grammar skills
- Good presentation skills
- Proficient in MS Office
- Ability to learn database systems and modern technology
- Critical thinking, root cause analysis, and problem-solving skills
- Ability to work under pressure and meet deliverables and timelines
- Ability to complete required training programs
- Regular and consistent attendance
Benefits:
- Health and wellbeing support
- Reasonable accommodation for individuals with disabilities
- Equal employment opportunity
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