Senior Payroll Administrator
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Senior Payroll Administrator owning multi-state payroll, benefits, tax compliance, and ADP Workforce Now for a national firefighter credit union. 100% remote with a permanent fixed home office.
Responsibilities:
- Oversee and process multi-state payroll operations end to end, including bi-weekly, semi-monthly, and off-cycle cycles
- Ensure accurate and timely payroll completion in accordance with established controls, requirements, and organizational policies
- Serve as the payroll subject matter expert and ADP Workforce Now “Super User”
- Direct system configuration, employee data integrity, reporting, audit readiness, and platform improvements
- Administer payroll-related benefits and retirement programs, including deduction management, benefit-change processing, and 401(k) administration
- Reconcile carrier invoices, billing statements, and payroll deduction registers against enrollment and payroll data
- Manage multi-state payroll tax compliance and reporting, including tax jurisdiction setup, withholding accuracy, remittance, and quarterly/annual filings
- Resolve agency notices and jurisdictional discrepancies and partner with ADP and Finance on tax setup for new work locations
- Own payroll- and benefits-related monthly reporting, filings, testing, and documentation, including month-end reporting, ad hoc requests, EEO-1 reporting, non-discrimination testing, and Form 5500
- Advise and serve as point of escalation for employees, leaders, and internal and external partners on payroll and benefits matters
- Evaluate and improve payroll processes, controls, and systems
- Support HR initiatives requiring payroll, HRIS, benefits, reporting, or compliance expertise
Requirements:
- Bachelor’s Degree
- 7 years’ experience in payroll administration, including experience with multi-state payroll
- 5 years’ experience with processing California payroll
- 5 years’ experience using Excel, Word, and Outlook, including advanced Excel formulas such as VLOOKUP
- 3 years’ experience serving as an advanced or “Super User” in ADP Workforce Now, with broad access to and working knowledge of the platform’s payroll processing and HR functionality
- 3 years’ experience with employee 401(k) retirement plans and payroll-related benefit deductions
- 3 years’ experience with benefits administration, including reconciliation of carrier invoices and payroll deductions
- 3 years’ experience with payroll-related compliance activities, including non-discrimination testing, EEO-1 reporting, and Form 5500 activities
Benefits:
- Competitive salary with a pay for performance bonus
- Fully paid Medical, Dental, and Vision benefits package for employees
- Fully paid Life insurance, AD&D, short and long-term disability coverage
- 401k plan with a 3% safe harbor from the credit union and a matching program of up to 4%
- Education reimbursement of up to $5,250 annually
- 0% education loan assistance program
- Pet Insurance
- 4 weeks of PTO annually including 2 ½ days of float time
- 9 paid holidays plus 2 half days
Similar Jobs
Workday HCM Payroll Product Architect
Workday Product Architect designing scalable HCM and Payroll architecture for Medical College of Wisconsin. Leading configuration, compliance, stakeholder initiatives, and complex troubleshooting.
Oracle Payroll, HCM Integration Consultant – Freelance
Oracle Payroll consultant supporting HCM integrations, payroll troubleshooting, and configuration changes. Freelance remote role for Sidekick Network’s IT and digitalization projects.
Global Payroll Contractor, Canada/UK
Contract payroll consultant processing Canadian or UK payroll on ADP for Melita Group, an HR outsourcing firm. Managing client payrolls, reconciliations, statutory filings, and year-end processing.
Payroll Systems & Tax Manager
Payroll Systems & Tax Manager leading US multi-state payroll and tax compliance for a workforce development organization. Building Philippines-based payroll operations and advising executive leadership.
Accounts & Payroll Specialist
Accounts and payroll specialist processing Australian invoices, reconciliations, and end-to-end payroll. Supporting accurate records, reporting, compliance, and month-end close remotely from the Philippines.
Payroll Analyst
Payroll Analyst supporting eClerx’s global productized services in US payroll operations. Handling the MultiCare process, client interfacing, and US-shift work.
Consultor/a de Implantación, Software de Nómina
Consultoría e implantación del software SaaS de nómina de Endalia para grandes empresas. Liderazgo de proyectos, configuración legal y coordinación con clientes y equipos técnicos.
Payroll Technician
Technicien paie chez QSL, opérateur canadien de terminaux portuaires et services logistiques. Production, vérification et administration de la paie dans cinq provinces canadiennes.
Payroll Technician
Technicien paie bilingue produisant et vérifiant la paie de QSL, opérateur de terminaux maritimes en Amérique du Nord. Télétravail avec présence mensuelle au siège de Québec.
Payroll Analyst
Payroll Analyst processing multi-state payroll for Ennoble Care’s mobile primary, palliative, and hospice care services. Ensuring compliance, reporting accuracy, and employee payroll support.
Payroll Specialist
Payroll Specialist processing complex multi-state payroll for Legacy Healthcare Services, a not-for-profit senior therapy provider. Validating variable compensation, deductions, compliance, and payroll reconciliations.
Payroll Associate
Payroll Associate supporting Strada’s cloud-based payroll and workforce-management services in Thailand. Managing payroll operations, client queries, HRIS data, controls, and service tickets.
HR & Payroll Specialist, German
HR and payroll specialist processing German payroll end to end for Strada, a global people, payroll, and technology provider. Managing payroll data, reporting, tickets, and compliance.
Senior Payroll Specialist
Senior Payroll Specialist supporting German payroll lifecycle operations at Strada, a global people, payroll, and technology provider. Handling escalations, compliance, reporting, client support, and payroll implementations.
Payroll Specialist – Part-Time
Part-time Payroll Specialist managing accurate Canadian and U.S. payroll processing. Supporting HR, tax compliance, audits, reconciliations, and payroll system transitions.
Payroll Compliance Analyst – Advanced
Remote Payroll Compliance Analyst ensuring payroll compliance, tax accuracy, audits, and controls for Independence Pet Holdings’ North American pet health brands.
Payroll Manager
Payroll Manager leading compliant domestic and international payroll operations for Consensus Cloud Solutions, a healthcare data exchange and digital cloud fax company. Managing audits, tax compliance, systems, and payroll teams.
Senior Payroll Specialist
Payroll Specialist managing biweekly, multistate payroll across two healthcare companies. Owning audits, taxes, benefits contributions, employee requests, and payroll process improvements.
Senior HR & Payroll Specialist, German
Senior HR and Payroll Specialist supporting end-to-end German payroll at Strada, a global people, payroll, and technology company. Coaching colleagues and resolving client payroll issues.
Payroll Manager, EMEA
EMEA Payroll Manager leading compliant, accurate payroll operations across MEDNA. Managing regional teams, audits, vendors, systems, and continuous process improvement for Danaher’s life sciences businesses.