Senior Payroll Specialist
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Job Description
Senior Payroll Specialist managing compliant multi-state U.S. payroll for Orbiss, an advisory and tax firm serving international companies. Supporting client payroll operations, tax filings, systems, and junior specialists.
Responsibilities:
- Own end-to-end payroll processing for an assigned portfolio of multi-state clients, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.
- Apply knowledge of hiring regulations, termination pay rules, and final paycheck requirements across multiple U.S. states.
- Manage payroll deductions and adjustments related to benefits, including prorations, retroactive deductions, and mid-period changes.
- Maintain understanding of 401(k) payroll-related processes such as contribution processing, loan repayments, and plan maintenance.
- Monitor and process payroll tax filings and resolve payroll tax notices from federal, state, and local agencies.
- Serve as the primary point of contact for assigned clients on payroll matters.
- Manage complex client situations autonomously and escalate to the Payroll Director when appropriate.
- Onboard new payroll clients and assist with transitions, data migrations, and system setups.
- Provide guidance to junior payroll associates and serve as a first point of escalation for routine payroll questions.
- Support the Payroll Director in refining internal processes, checklists, and best practices.
- Participate in internal training initiatives and contribute to the payroll knowledge base.
- Operate payroll platforms such as Gusto, Justworks, ADP, and Paychex, and contribute to improving payroll workflows, templates, and compliance controls.
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- 3-6 years of hands-on U.S. payroll experience.
- Experience working in a multi-client payroll environment such as a CPA firm, PEO, or payroll service provider, or significant multi-state payroll exposure across 10+ states.
- Hands-on experience using payroll platforms such as Gusto, Justworks, ADP, Paychex, or similar.
- Confidence working with spreadsheets and payroll reports for reconciliation and audit purposes.
- Knowledge of hiring regulations, termination pay rules, and final paycheck requirements across multiple U.S. states.
- Knowledge of payroll deductions and adjustments related to health, dental, and vision benefits, including prorations, retroactive deductions, and mid-period changes.
- Knowledge of 401(k) payroll processes such as contribution processing, loan repayments, and plan maintenance.
- Experience handling client payroll issues and identifying compliance risks or discrepancies before, during, and after payroll processing.
- FPC or CPP certification preferred.
- French language proficiency preferred.
Benefits:
- Health Insurance paid 100% with HSA and FSA available.
- 401(k) plan with a 100% match up to 6% after 3 months.
- Flexible paid time-off policy (with a minimum of 2 weeks / year to be taken).
- Work from home friendly.
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