Speaker Operations Manager
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Job Description
Speaker Logistics Manager coordinating logistics for national cybersecurity events at CyberRisk Alliance. Managing speaker communications, travel, and on-site coordination for a seamless experience.
Responsibilities:
- Own end-to-end speaker logistics for events, including onboarding, communication, travel coordination, and on-site support
- Serve as the primary point of contact for speakers, ensuring a high-quality, professional experience from confirmation through post-event follow-up
- Coordinate travel arrangements (flights, hotels, ground transportation) in alignment with budget and company policies
- Manage speaker schedules, session details, and rehearsal timelines to ensure smooth program execution
- Partner cross-functionally with programming, marketing, production, and operations teams to align on speaker needs and event requirements
- Track and maintain accurate speaker records, contracts, bios, headshots, and presentation materials
- Ensure timely collection and review of speaker deliverables (presentations, AV needs, special requests)
- Anticipate and resolve logistical issues proactively, both pre-event and on-site
- Support on-site execution, including speaker check-in, green room management, and session transitions
- Monitor budgets related to speaker travel and logistics, identifying cost efficiencies where possible
- Continuously improve speaker processes, tools, and communications to enhance efficiency and experience
Requirements:
- 3 years+ of experience in event operations, conference production, speaker management, or a related field
- Proven experience supporting logistics for multi-speaker programs, ideally within B2B or large-scale conferences
- Demonstrated ability to manage multiple projects and deadlines in a fast-paced environment
- Strong organizational skills with high attention to detail and follow-through
- Self-motivated, strategic thinker with a collaborative, solution-oriented approach
- Experience in Swoogo and Sessionboard is a plus
- Exceptional organizational, project, and time management skills with a strong attention to detail
- Proficiency in the MS Office suite (Word, Excel and Power Point)
- Knowledge of and interest in information security markets desired
- Strong oral and written communication skills, and executive presence
- Able to lift up to 20 lbs
- Ability to travel periodically throughout the year to support onsite events operations.
Benefits:
- Equal Employment Opportunity
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