Talent Acquisition Operations Specialist
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Job Description
Talent Acquisition Operations Specialist supporting recruiting operations at Modern Family Law. Coordinating interviews, managing ATS, and supporting talent acquisition initiatives.
Responsibilities:
- Coordinate interviews post recruiter phone screen through final interview.
- Manage interview scheduling and candidate communications.
- Prepare, revise, and distribute offer letters.
- Coordinate pre-employment activities, including background check tracking and HR handoffs.
- Create, post, update, and close job requisitions.
- Maintain recruiting documentation, templates, and recruiting resources.
- Ensure candidate records and recruiting activity remain accurate within the Applicant Tracking System (ATS).
- Support recruiters and hiring managers throughout the recruiting process.
- Maintain the Applicant Tracking System by ensuring requisitions, candidate records, templates, and workflows remain accurate and up to date.
- Perform routine audits to maintain data integrity and reporting accuracy.
- Support the Director of Talent Acquisition with ATS updates, reporting requests, and system enhancements.
- Identify opportunities to improve data quality and recruiting workflows.
- In partnership with the Director of Talent Acquisition, research family law attorneys through legal directories to build targeted talent lists.
- Partner with the Director of Talent Acquisition on recruiting projects and initiatives, including creating Standard Operating Procedures (SOPs).
- Assist with maintaining recruiting playbooks, templates, and Standard Operating Procedures.
- Support implementation of new recruiting programs and tools.
- Help identify opportunities to improve recruiter efficiency and the candidate experience.
- Other duties and projects as assigned.
Requirements:
- Two to four years of experience supporting Talent Acquisition, Recruiting Operations, Human Resources, or recruiting coordination.
- Experience working with an Applicant Tracking System (ATS).
- High level of proficiency with Microsoft Office products, including Word, Excel, and PowerPoint, as well as Adobe and Zoom conferencing technology.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Experience supporting recruiting in a professional services or legal environment preferred.
- Experience using LinkedIn Recruiter and conducting online research preferred.
- Familiarity with legal directories, bar associations, or other professional organizations preferred.
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