Talent Acquisition Operations Specialist
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Job Description
Talent Acquisition Operations Specialist at Modern Family Law managing recruiting operations remotely. Responsible for interview coordination, ATS administration, and talent market research.
Responsibilities:
- Coordinate interviews post recruiter phone screen through final interview.
- Manage interview scheduling and candidate communications.
- Prepare, revise, and distribute offer letters.
- Coordinate pre-employment activities, including background check tracking and HR handoffs.
- Create, post, update, and close job requisitions.
- Maintain recruiting documentation, templates, and recruiting resources.
- Ensure candidate records and recruiting activity remain accurate within the Applicant Tracking System (ATS).
- Support recruiters and hiring managers throughout the recruiting process.
- Maintain the Applicant Tracking System by ensuring requisitions, candidate records, templates, and workflows remain accurate and up to date.
- Perform routine audits to maintain data integrity and reporting accuracy.
- Support the Director of Talent Acquisition with ATS updates, reporting requests, and system enhancements.
- Identify opportunities to improve data quality and recruiting workflows.
- In partnership with the Director of Talent Acquisition, research family law attorneys through legal directories (e.g., AVVO, FindLaw, Justia), state and local bar associations, affinity bar associations, CLE events, and other professional organizations to build targeted talent lists.
- Partner with the Director of Talent Acquisition on recruiting projects, initiatives, and process improvements, including creating Standard Operating Procedures (SOPs).
- Assist with maintaining recruiting playbooks, templates, and Standard Operating Procedures.
- Support implementation of new recruiting programs and tools.
- Help identify opportunities to improve recruiter efficiency and the candidate experience.
- Other duties and projects as assigned.
Requirements:
- Two to four years of experience supporting Talent Acquisition, Recruiting Operations, Human Resources, or recruiting coordination.
- Experience working with an Applicant Tracking System (ATS).
- High level of proficiency with Microsoft Office products, including Word, Excel, and PowerPoint, as well as Adobe and Zoom conferencing technology.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Experience supporting recruiting in a professional services or legal environment preferred.
- Experience using LinkedIn Recruiter and conducting online research preferred.
- Familiarity with legal directories, bar associations, or other professional organizations preferred.
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