Talent Acquisition Operations Specialist
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Talent Acquisition Operations Specialist providing seamless recruiting experiences for global candidates. Responsible for data management, logistics, and stakeholder communications in a fully remote environment.
Responsibilities:
- Meticulously review and compare candidate documents, including cross-checking resumes against formal applications and verifying employment dates for accuracy and compliance.
- Schedule and manage interviews across various formats (remote/offsite, and onsite) and global time zones.
- Act as the main liaison between candidates, recruiters, and interviewers.
- Maintain accurate, compliant candidate records in Workday, Rooster and other systems.
- Utilize AI tools to streamline document review, communication, and administrative tasks.
- Process candidate travel expenses, upload NDAs to Workday, and issue contingent worker contracts and background checks via DocuSign.
- Maintain strict confidentiality with all sensitive candidate and company information.
- Contribute to data and operational support, helping to streamline TA documentation and Standard Operating Procedures (SOPs).
- Effectively manage relationships and communicate with diverse stakeholders across the global business.
Requirements:
- 2 to 4 years of a practical background in Coordination, or Recruiting Operations, plus a Bachelor's degree or equivalent working experience.
- Exceptional organizational skills and strong attention to detail to juggle multiple moving parts and handle tight deadlines.
- Demonstrable experience using Workday and Rooster.
- Proficiency in Google Suite or Microsoft Office.
- Familiarity with leveraging AI tools for operational efficiency.
- Excellent written and verbal communication skills.
- An understanding of how fast-paced environments work, and the ability to pivot smoothly when the day's priorities change.
- Ability to work occasional overtime as needed to support global recruiting efforts or during peak periods.
Benefits:
- EEO/VEVRAA
- Remote work options
Similar Jobs
Recruiter
Virtual Recruiter responsible for recruiting child care staff at Sentient HR. Managing interview processes and onboarding, ensuring meeting demands in Ontario markets.
Bilingual Recruiting Coordinator – English/Spanish
Bilingual Recruiting Coordinator communicating with candidates and HR for recruitment. Supporting onboarding and interview scheduling while ensuring a smooth hiring process in both languages.
Patient Operations Recruiter – Temp
Recruiter managing high-volume operations hiring in a fast-paced healthcare environment. Collaborating with hiring managers and maintaining pipeline relationships for long-term recruitment success.
Recruiting and Credentialing Specialist
Recruiting & Credentialing Specialist providing onboarding and personnel security support for federal government contracts. Identifying qualified candidates and managing credentialing processes within a fast-paced environment.
Global Recruiter
Recruiter responsible for full-cycle recruiting for technical roles at innovative AI SaaS company. Building talent pipelines and supporting hiring across multiple functions during rapid growth.
Regional Admissions Recruiter
Regional Admissions Recruiter responsible for building relationships and executing recruitment strategies for prospective students in Maryland. Working remotely while managing a travel schedule for recruitment activities.
Talent Acquisition Administrator
Marketing Administrator supporting global recruiting efforts at InteLogix by running social media job ads and monitoring campaign performance.
Recruiting Sourcer
Sourcer building high-impact teams across Media, Tech, and Analytics at Wpromote. Focused on identifying and engaging top-tier talent in digital marketing.
Senior Talent Acquisition Specialist
Sr Talent Acquisition Specialist at Motive focusing on identifying and attracting technical talent. Collaborating with hiring managers to align candidates with organizational goals.
Recruitment Operations Specialist – AI, NATO Projects
Recruitment Operations Specialist managing a talent pool for NATO projects. Engaging with candidates and leveraging AI tools for recruitment effectiveness.
Recruitment Operations Specialist – AI, NATO Projects
Recruitment Operations Specialist managing NATO-related opportunities and leveraging AI for talent matching. Building quality talent pools and supporting candidates through security clearance processes.
Director of Talent Acquisition, People Operations
Director of Talent Acquisition at Hadley Designs responsible for sourcing and managing global talent. Leading people operations to build systems for growth in a remote-first organization.
Talent Acquisition Specialist – Temporary Full-time
Talent Acquisition Specialist managing full-cycle recruiting for Concentric, a global risk consultancy. Partnering with C-suite executives and enhancing the hiring process using AI tools.
Talent Acquisition Consultant
Talent Acquisition Consultant partnering with business leaders to select diverse talent at Connecticut Children's. Offering a comprehensive hiring experience while maintaining compliance with policies and regulations.
Recruiter
Recruiter responsible for full-cycle recruitment at an AI safety company. Attracting exceptional talent across the US and Europe for various roles.
Talent Attraction Specialist – High Volume Recruiting
Talent Attraction Specialist supporting high-volume recruitment for the American Cancer Society. Collaborating with Sr. Recruiter to execute hiring and ensure a consistent candidate experience.
Healthcare Recruiter
Recruiter for allied healthcare professionals, supporting sourcing, screening, and hiring in the Philippines. Collaborating with account managers to ensure recruitment success.
Talent Acquisition Specialist – Sourcer
Talent Acquisition Specialist sourcing healthcare providers at AMN Healthcare. Building candidate pipelines through rapid outreach and relationship building in a fast-paced environment.
Advocate Recruiting Administrator
Administrative Assistant managing day-to-day Advocate Recruitment tasks at healthcare startup. Ensuring accurate records and facilitating onboarding processes while collaborating with team members.
Senior Talent Acquisition Partner
Senior Talent Acquisition Partner managing full-cycle recruiting to attract talent for Icertis. Driving AI-powered strategies and streamlining recruiting practices in a corporate environment.