Used Equipment Sales Administrator
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Job Description
Used Equipment Sales Administrator handling sales orders and documentation for a global company. Collaborating with internal teams and maintaining accurate equipment records to support used equipment sales.
Responsibilities:
- Manage used equipment sales orders from entry to final delivery, ensuring accuracy and compliance with pricing, terms, and internal policies
- Prepare and maintain sales documentation, including offers, invoices, delivery documents, and ownership transfers
- Support Used Equipment Sales Managers with deal preparation, pricing validation, and customer follow-up
- Coordinate with Finance to ensure timely release of machines from credit hold and correct invoicing
- Maintain accurate records of used equipment in internal systems (machine status, serial numbers, configuration, condition, pricing)
- Coordinate with Service, Refurbishment, and Operations teams regarding machine availability, inspections, and readiness for sale
- Ensure consistency of machine data across internal tools, CRM systems, and external platforms
- Manage the administrative processes related to used equipment auctions (machine preparation, documentation, coordination with auction partners)
- Act as a key interface between internal teams and auction houses to ensure timely and accurate execution
- Track auction results, pricing outcomes, and update internal records accordingly
- Create, update, and maintain used equipment listings on company websites and external sales platforms
- Ensure machine descriptions, specifications, photos, pricing, and availability are accurate and up to date
- Support marketing initiatives related to used equipment visibility and online presence
- Handle inbound inquiries related to used equipment availability, pricing, delivery, and documentation
- Support customers and internal stakeholders with clear, professional communication
- Coordinate with logistics and transport teams to ensure timely delivery aligned with customer expectations
Requirements:
- High School Diploma or equivalent
- One (1) or more years of experience in sales administration, customer service, operations, or a related field
- Bachelor’s degree in Business, Sales, Marketing, Operations, or related field (preferred)
- Experience in used equipment, industrial equipment, construction machinery, or automotive sectors (preferred)
- Ability to manage multiple workflows in a fast-paced, structured environment
- Strong attention to detail and data accuracy
- Proficiency with Microsoft Office (Excel, Word, PowerPoint), SharePoint, and web-based systems
- Experience working with CRM systems, ERP tools, or machine databases
- Comfortable working cross-functionally with Sales, Service, Finance, and Operations
- Strong written and verbal communication skills
- Self-motivated, proactive, and customer-oriented mindset.
Benefits:
- Competitive salary
- Professional development opportunities
- Flexible work arrangements
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