Virtual Assistant – AI Automation, Systems Specialist
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Job Description
Virtual Assistant specializing in AI automation and systems for construction technology. Responsible for developing automation workflows and AI solutions to improve operational efficiency.
Responsibilities:
- Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions
- Design automation systems that connect multiple business platforms
- Develop workflows for construction estimating, proposal generation, and document processing
- Build CRM automation and sales pipeline workflows
- Create reporting dashboards and automated data flows
- Implement document tracking and version control systems
- Design and deploy AI agents for business process automation
- Build systems for document analysis and summarization
- Support BOQ comparison workflows and document review automation
- Develop AI-assisted proposal and RFP generation workflows
- Optimize AI outputs using prompt engineering and iterative testing
- Set up automation environments (n8n, Replit, etc.)
- Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms
- Build and maintain data pipelines between systems
- Configure webhooks, triggers, and automation logic
- Support deployment and system setup processes
- Troubleshoot technical issues and optimize workflows
- Identify inefficiencies in existing automation systems
- Debug workflow and API issues
- Improve system reliability, speed, and scalability
- Refine automation logic based on performance feedback
- Research automation tools and AI platforms
- Evaluate new technologies for workflow optimization
- Recommend system improvements and enhancements
- Stay updated on automation and AI trends relevant to construction workflows
- Document automation workflows and system architecture
- Create setup guides and technical instructions
- Maintain records of APIs, integrations, and system dependencies
- Ensure systems are clearly documented and maintainable.
Requirements:
- Strong experience with automation tools (n8n, Make.com, Zapier, or similar)
- Experience with API integration and webhook configuration
- Familiarity with AI tools (ChatGPT, Claude, or similar LLMs)
- Understanding of data structures (JSON, spreadsheets, etc.)
- Ability to troubleshoot and debug multi-system workflows
- Strong analytical and problem-solving skills
- Ability to work independently with minimal supervision.
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