Admin – Marketing Coordinator
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Job Description
Remote Admin & Marketing Coordinator supporting BD, a global medical technology company. Coordinating client meetings, marketing administration, contracts, invoices, and compliance documentation.
Responsibilities:
- Coordinate activities related to organizing BD meetings with clients
- Provide product documentation, including certificates and declarations of conformity, to clients
- Manage marketing materials in Veeva Vault
- Oversee and monitor the marketing budget
- Coordinate and manage registration of non-tender agreements in SharePoint
- Order and organize shipment of marketing materials for Account Managers and marketing events
- Handle purchase orders in BuySmart
- Ensure activities comply with ethical codes, procedures, and Ethics and Compliance guidelines
- Complete accurate and timely reporting and maintain HR system data
- Collaborate with and support Customer Service and Tender Departments
- Process purchase invoices for the assigned business
- Manage HCP and HCO documentation
- Organize internal and external meetings
- Prepare and manage contract workflows
- Participate in complaint reporting processes and support Safety Actions
- Perform other duties assigned by the manager
Requirements:
- Compliance with ethical codes of conduct and employer-defined procedures
- Alignment with Ethics and Compliance guidelines
- Completion of C2C training in accordance with corporate requirements
- Accurate and timely reporting, including leave requests and expense reports
- Maintenance of up-to-date data in HR systems such as Workday
- Ability to manage marketing materials in Veeva Vault
- Ability to monitor marketing budgets
- Ability to use SharePoint for non-tender agreement registration
- Ability to handle purchase orders in BuySmart
- Ability to manage HCP and HCO documentation in compliance with regulatory standards
- Ability to participate in complaint reporting and Safety Actions processes
Benefits:
- Comprehensive Total Rewards program
- Reward and recognition opportunities
- Competitive compensation and benefits programs
- Learning, growth and development opportunities
- Face-to-face collaboration supporting learning, progress, and success
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