Advocate Recruiting Administrator
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Job Description
Administrative Assistant managing day-to-day Advocate Recruitment tasks at healthcare startup. Ensuring accurate records and facilitating onboarding processes while collaborating with team members.
Responsibilities:
- Maintain and update our ATS (Ashby) and manage onboarding documents end-to-end, ensuring records are accurate, current, and audit-ready
- Serve as a primary point of contact for administrative inquiries from the Advocate Recruitment team, triaging requests and resolving issues quickly
- Assist with scheduling internal on-site interviews and offer coordination for internal team development
- Track Advocate candidate pipeline activity and flag bottlenecks or gaps to keep recruiting workflows moving efficiently
- Prepare operational reports and support ad hoc departmental projects with strong attention to deadlines and deliverables
- Build and maintain internal SOPs and administrative workflows that scale with team needs
- Manage internal and external communications with professionalism and urgency, representing the team with clarity and care
Requirements:
- 2+ years of administrative experience in healthcare, staffing, recruiting operations, or a similarly fast-paced environment
- Exceptional organizational skills and attention to detail — you don't let things fall through the cracks
- Strong written and verbal communication skills with a professional, clear presence
- Proficiency with Google Workspace; comfort picking up new tools quickly
- Ability to manage multiple priorities under pressure without losing precision
- Discretion and sound judgment when handling sensitive or confidential information
- A bias toward action — you solve problems and improve processes without waiting to be told
Benefits:
- Health insurance
- 401(k) matching
- Paid time off
- Professional development opportunities
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