AVP, Fund Administration
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Job Description
Senior Fund Administrator responsible for regulatory reporting and fund administration for over 300 ETFs. Collaborating with teams to ensure compliance and operational excellence.
Responsibilities:
- Coordinate the monthly collection of portfolio, financial, and reference data for 300+ funds from multiple internal and external sources
- Validate, reconcile, and analyze data to ensure completeness and accuracy prior to regulatory submission
- Identify and resolve data discrepancies by coordinating with advisers, fund accountants, custodians, and data vendors
- Ingest and format data within standardized reporting templates for Forms N-PORT and N-CEN filings
- Prepare and/or review regulatory filings, including Forms N-PORT, N-CEN, 24f-2, N-PX, and N-CSR, whether prepared internally or by external service providers
- Support new fund launches, including operational setup, vendor coordination, and documentation review
- Assist with regulatory exams, internal audits, and due diligence reviews
- Contribute to continuous improvement of operational processes and internal controls
- Provide guidance and training to junior administrators
- Collaborate with internal teams including Compliance, Legal, Capital Markets, and Client Services
- Coordinate with third-party service providers such as administrators, fund accountants, custodians, auditors, and legal counsel
Requirements:
- 5–7 years of experience in fund administration, ETF operations, regulatory reporting, or related financial services roles
- Direct experience preparing or supporting SEC regulatory filings for registered funds (including N-PORT and N-CEN) is required
- Bachelor’s degree in Accounting, Finance, or related field preferred; MBA desirable
- Advanced Excel skills (including formulas, pivot tables, data analysis, and large dataset management)
- Strong analytical skills with high attention to detail and accuracy
- Ability to manage competing priorities and meet strict regulatory deadlines in a high-volume environment
- Strong communication and interpersonal skills to interact with internal teams and external service providers
Benefits:
- Exposure to the full ETF operations lifecycle across a large and diverse fund platform
- Opportunity to deepen regulatory reporting and technical expertise in a growing ETF organization
- A collaborative and dynamic work environment where your work directly supports regulatory compliance and operational excellence
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