Billing Specialist, U.S. Accounting Experience
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Job Description
Billing Specialist handling the full billing cycle and accounts receivable processes for U.S. operations while working remotely from the Philippines.
Responsibilities:
- Prepare and issue accurate client invoices in accordance with contract terms and company policies
- Manage the end-to-end billing cycle, including invoice preparation, adjustments, and credit memos
- Ensure billing data is accurate, complete, and aligned with client agreements or service deliverables
- Review timesheets, project costs, or service reports to support billing calculations
- Maintain proper documentation supporting invoices and billing records
- Monitor accounts receivable aging reports and follow up on outstanding invoices
- Coordinate with clients regarding billing inquiries, payment status, and dispute resolution
- Post payments and reconcile customer accounts in the accounting system
- Assist with collections and payment follow-ups to ensure timely cash flow
- Reconcile billing records with accounting ledgers and financial reports
- Ensure billing entries align with revenue recognition policies
- Assist in month-end closing activities related to billing and accounts receivable
- Maintain accurate records for audit and financial reporting purposes
- Generate billing and receivable reports for management review
- Identify discrepancies and proactively resolve billing issues
- Assist in improving billing workflows and internal controls
- Work closely with finance, sales, and operations teams to streamline billing processes
Requirements:
- 3+ years of experience in billing, accounts receivable, or accounting
- Experience working with U.S.-based companies or U.S. clients
- Strong understanding of U.S. billing practices and AR processes
- Experience working in remote or offshore finance teams supporting U.S. operations is a plus
- Strong knowledge of billing procedures and accounts receivable management
- Familiarity with U.S. accounting standards and financial documentation
- High attention to detail and strong organizational skills
- Excellent written and verbal English communication skills
- Ability to handle multiple invoices, clients, and billing schedules simultaneously
- Strong problem-solving and analytical skills
- Experience with accounting platforms such as:
- QuickBooks
- NetSuite
- Xero
- Bill.com
- Stripe
- Salesforce billing or similar systems
- Experience in SaaS, professional services, or subscription-based billing environments
- Experience handling high-volume billing cycles
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