Billing Specialist
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Job Description
Billing Specialist managing project invoicing, WIP, receivables, and payment reconciliation for Cuningham’s architecture and design projects. Supporting accurate revenue tracking across U.S. offices.
Responsibilities:
- Review preliminary invoices for labor, expense charges, billing rates, and fee maximums with Principals in Charge and project managers, ensuring alignment with work performed and contract terms
- Assign invoices to the correct project, phase, or task, and classify consultants and vendors according to contract specifications
- Issue client invoices on schedule using project management or accounting software such as Deltek Vantagepoint
- Track payments and reconcile them to the correct projects
- Process and pay vendor invoices, consultant bills, and reimbursable expenses according to project contracts and payment schedules
- Ensure contract documents in project folders are complete and up to date
- Prepare monthly billing, receivables, and aging reports to monitor cash flow and identify overdue accounts
- Liaise with accounting, project management, and client service teams to resolve billing discrepancies and ensure timely payments
- Track unbilled WIP, apply approved rates and markups, and support accounts receivable follow-up
- Perform other duties as assigned
Requirements:
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred, or equivalent combination of education and experience
- 1 to 3 years of billing, accounts receivable, or project accounting experience
- Architecture, engineering, or construction industry experience strongly preferred
- Experience with project-based accounting software; Deltek Vantagepoint preferred
- Working knowledge of AIA billing formats (G702/G703) is a plus
- Proficient in Microsoft Excel
- Ability to manage multiple concurrent project billing cycles and deadlines
- Highly detail oriented
- Ability to clearly communicate billing status and fee-tracking updates to project managers
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Employee wellness program
- Life insurance
- Disability insurance
- 401k retirement savings plan
- Paid holidays
- Paid time off
- Remote candidates considered
- Hybrid flexibility
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