Billing Specialist
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Job Description
Billing Specialist performing advanced billing services to high volume, complex government and commercial contracts. Ensures billing accuracy and compliance while collaborating with project managers and accountants.
Responsibilities:
- Review and interpret complex government and commercial contracts terms and conditions to ensure billing accuracy and compliance.
- Assist in creating and maintaining contract funding and billing logs to include balancing them using Excel and Costpoint.
- Create and maintain electronic and hardcopy billing files; ensure documentation meets audit and regulatory requirements.
- Analyze unbilled detail and reconcile accounts for accuracy and reasonableness of expenses before invoice is processed.
- Prepare, review, and submit complex large volume invoices batched, ensuring accuracy and compliance with contract terms and company policies, while including required backup and within the contract department deadlines.
- Prepare and submit accurate invoices using Wide Area Workflow (WAWF) or other customer-designated methods.
- Work with accountants, project managers, and Billing Specialist Lead, at both corporate and subsidiary levels, to resolve issues and implement approved corrective actions.
- Assist in monitoring unbilled receivables and recommend adjustments.
- Verify billing accounts against accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Identify billing discrepancies and propose solutions to the Billing Specialist Lead; implement adjustments only as directed.
- Generate and interpret accounts receivable aging reports.
- Generate and provide billing-related reports to subsidiaries, clients, and joint venture partners as required.
- Provide support and documentation of efforts to collect past-due receivables utilizing the Accounts Receivable Collection and Write-off Forms.
- Provide support for internal and external audits, including DCAA voucher reviews, by supplying necessary documentation and explanation.
- Support the Billing Specialist Lead in maintaining contract-specific billing procedures using the Billing Processes Template.
- Ensure all billing activities comply with external regulations, industry standards and internal guidelines.
- Work in a constant state of alertness and in a safe manner.
- Perform other duties as assigned.
Requirements:
- High School diploma or GED equivalent; Associate degree in Accounting, Finance, or related field preferred.
- Three (3) years of billing experience, preferably including exposure to government contracts.
- Experience with Deltek Costpoint or other ERP/billing systems preferred.
- Ability to pass a drug, background, reference, and credit check.
Benefits:
- Preference will be given to Calista shareholders and their descendants
- Spouses of Calista shareholders are given preference
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