Bookkeeper, QuickBooks Online Expert
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Job Description
Bookkeeper responsible for accurate bookkeeping and financial reporting for clients using QuickBooks Online. Support month-end close activities, client communications, and process optimization.
Responsibilities:
- Perform full-cycle bookkeeping for assigned clients using QuickBooks Online (QBO).
- Maintain accurate and organized general ledgers.
- Categorize and classify transactions in accordance with accounting best practices.
- Reconcile bank, credit card, and loan accounts on a monthly basis.
- Monitor bank feeds and ensure completeness and accuracy of transactions.
- Identify and flag discrepancies, missing data, or unusual transactions for review.
- Assist with month-end close activities and preparation of financials.
- Prepare draft financial reports, including:
- o Profit & Loss (P&L)
- o Balance Sheet
- o Cash Flow statements.
- Ensure all supporting documentation is complete and properly stored.
- Upload finalized financials to ProConnect or other designated systems once approved.
- Ensure monthly financials are completed and provided by the 15th business day of the month.
- Support cleanup and catch-up bookkeeping projects as assigned.
- Communicate client questions or issues promptly to the Senior Bookkeeper or Controller.
- Maintain professional, timely, and clear communication standards.
- Document all client communications, tasks, and notes in HubSpot to ensure continuity.
- Support client onboarding by assisting with data collection and system setup.
- Follow all established Standard Operating Procedures (SOPs).
- Meet internal service-level expectations and monthly deadlines.
- Participate in quality control and feedback processes.
- Support continuous improvement initiatives by identifying process inefficiencies.
- Collaborate with team members to maintain consistency and accuracy across accounts.
Requirements:
- Minimum of 5 years of hands-on experience using QuickBooks Online (QBO).
- Strong understanding of bookkeeping principles and general ledger accounting.
- Proven experience with:
- o Bank and credit card reconciliations
- o Transaction categorization
- o Month-end close processes
- Cash & Accrual basis accounting.
- High attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to follow documented processes and meet deadlines.
- Comfortable working in a fast-paced, client-service environment.
- Experience working in a public accounting or outsourced bookkeeping environment (preferred).
- Familiarity with HubSpot or similar CRM platforms (preferred).
- Exposure to cleanup or catch-up bookkeeping projects (preferred).
- Experience supporting multiple clients simultaneously (preferred).
Benefits:
- 35 paid hours per week or more
- Fixed Schedule
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