Accounts Receivable Specialist / Bookkeeper
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Job Description
Bookkeeper managing day-to-day accounting operations for a fast growing digital PR and marketing firm. Ensuring financial accuracy across complex systems.
Responsibilities:
- Process and manage vendor invoices across contract manufacturers, 3PLs, freight providers, marketing agencies, brokers, and professional services.
- Manage incoming payments from wholesale retail, marketplace, and DTC partners.
- Reconcile customer accounts and follow up on outstanding invoices across multiple retailer payment cycles and terms (Net 30 through Net 90, EOM, and variations).
- Support cash flow tracking and weekly cash position reporting.
- Code, validate, dispute, and recover retailer deductions and chargebacks across retailer portals, including shortages, pricing discrepancies, compliance penalties (OTIF, ASN, label, routing), co-op and MDF, new store allowances, slotting, scan based trading adjustments, and post audit claims.
- Distinguish valid trade spend from invalid deductions; file disputes with supporting documentation and track recovery through resolution.
- Reconcile broker commission accruals, sales reports, and deduction pass-throughs with third party sales representation firms.
- Read and interpret standard EDI transactions (810, 850, 856, 812, 820) in coordination with 3PL and EDI service providers.
- Reconcile Amazon settlements, fees, refunds, chargebacks, reimbursements, and lost or damaged inventory claims against Seller Central and bank deposits.
- Perform monthly reconciliations across all bank accounts and credit cards. Identify and resolve discrepancies.
- Prepare and complete the monthly close process in QuickBooks Online, including standard and recurring journal entries, accruals, prepaid amortization, and deferred revenue schedules.
- Maintain multi-state sales tax through Avalara or TaxJar, including returns preparation, filing coordination, and reconciliation.
- Produce gross to net revenue bridges by channel, capturing trade spend, deductions, returns reserves, and allowances.
Requirements:
- 5+ years of full charge bookkeeping or staff accounting experience, or 3+ years with explicit CPG and multi retailer wholesale experience.
- Direct, demonstrable experience with big box retail accounting: deduction coding, dispute filing, chargeback recovery, and retailer portal reconciliation.
- Inventory accounting experience in a physical goods environment, including landed cost allocation, FIFO valuation, and multi location reconciliation (required).
- Mastery and certification in QuickBooks Online.
- Proficiency in Avalara and TaxJar, or directly comparable multi state sales tax platforms.
- Familiarity with Amazon Seller Central, Shopify, and supporting ecommerce tools.
- Familiarity with ShipHero or comparable 3PL warehouse management systems.
- Working familiarity with standard EDI transaction sets (810, 850, 856, 812, 820).
- Experience working with 3PLs and fulfillment cost structures.
- Advanced Excel and Google Sheets.
- Close attention to detail and the ability to work independently.
- Nice to Have: Experience in CPG or pet wellness brands.
- Familiarity with scaling startups.
- Experience with multi channel revenue streams (Amazon, DTC, wholesale).
- Experience implementing an ecommerce reconciliation tool (A2X, Link My Books, Finaloop, or similar) from scratch.
- Experience migrating inventory accounting from manual tracking into an accounting or inventory management system.
- Familiarity with Recharge, Returnly, and Klaviyo.
- Familiarity with AP automation platforms (Bill.com, Ramp, or similar).
- Experience supporting a company through investor diligence, a line of credit, or an M&A transaction.
- Experience running payroll through Gusto, Rippling, ADP, or comparable platforms.
- Accounting degree, CPA, or active CPA candidacy.
Benefits:
- Work from home
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