Business Operations Manager
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Operations & Finance Manager running invoicing, bookkeeping, legal coordination, HR administration, and hiring. Supporting ProviPanda, the DACH region’s largest sales-job platform.
Responsibilities:
- Responsible for manual invoicing, including preparation, sending, follow-up, and payment reminders
- Entering invoices into DATEV
- Processing payments for outstanding invoices via Moss
- Managing preparatory bookkeeping and communicating with the tax advisor
- Managing Factorial, including vacation requests, time tracking, and sick leave notifications
- Coordinating payroll accounting and communicating employee data and changes
- Preparing monthly commission statements for the Sales team
- Responsible for collections and dunning procedures
- Planning team events, team calls, and workations
- Providing weekly reports directly to the Managing Director
- Communicating and coordinating with lawyers, legal protection providers, insurers, service providers, and freelancers
- Independently managing projects, such as website projects
- Reviewing and updating terms and conditions and data protection documentation as needed
- Managing the info@ inbox and serving as the first point of contact for legal inquiries
- Conducting initial interviews for new operational roles
- Organizing and technically preparing onboarding, as well as managing offboarding
- Providing technical onboarding for new employees and serving as the central point of contact for questions
- Screening candidates and conducting initial interviews for Operations hiring, as well as coordinating trial days in Sales
Requirements:
- Experience in invoicing, bookkeeping, finance operations, or general business operations
- Proficiency in DATEV
- Experience in payroll accounting and communicating with tax advisors
- Ability to independently draft and adapt contracts, NDAs, and legal documents
- Proficiency with Slack, Claude, Asana, or comparable project management and communication tools, or the ability to quickly learn new tools
- Experience with a CRM, such as Close or HubSpot, is a plus
- Thorough, structured, and reliable working style
- Discretion when handling sensitive financial and legal matters
- Strong organizational skills and enthusiasm for a broad range of responsibilities, from bookkeeping to hiring
- Self-directed working style in a small, direct team
Benefits:
- Job security
- Genuine ownership and the opportunity to shape the business
- A fast-growing HR tech startup with exciting challenges and opportunities for professional development
- A friendly team and environment that encourages innovation
- Flat hierarchies and direct responsibility
- Genuine influence over projects and strategic decisions
- Remote-first setup with flexible working hours to support an optimal work-life balance
- Above-market salary
- Additional bonus opportunities
- Further attractive benefits and discounts
Similar Jobs
Property Management, Business Operations Virtual Assistant
Remote virtual assistant supporting property management and Turo car-rental operations. Handling communications, contractor coordination, records, scheduling, and workflow improvement.
Business Operations Associate
Business Operations Associate improving recruiting, finance, and internal systems at Nen Creative. Supporting a creative studio that builds brands and stories for ambitious tech companies.
Executive Assistant – Business Operations, BD Support
Executive Assistant supporting FreedUp’s founder as the company builds geospatial and open-source software systems. Managing communications, calendar, CRM, bids, travel, expenses, and operational reporting.
Business Operations Manager
Business Operations Manager streamlining EMEA commercial operations for AIRS Medical, a healthcare technology company developing AI-powered MRI software. Coordinating orders, provisioning, invoicing, renewals, and partner operations.
Chief of Staff – Business Ops
Chief of Staff serving as CEO’s operational partner at Searoutes, a climate-tech SaaS company measuring freight emissions. Owning board cadence, reporting, dashboards, and scaling projects.
Business Process Specialist, Employee Health & Benefits
Business Process Specialist improving employee benefits workflows, AMS processes, reporting, and training at Marsh McLennan Agency. Remote role supporting standardized operations across regional and national teams.
Vice President, Business Operations
Vice President leading business operations for Priority Commerce’s Prisma property technology business. Building scalable processes, dashboards, and cross-functional execution systems.
Business Operations Analyst
Business Operations Analyst translating stakeholder needs into enterprise system requirements for PowerSchool’s cloud-based K-12 education software. Improving processes, supporting implementations, and coordinating UAT.
Business Operations Intern
Business Operations Intern supporting Trideum Corporation’s business operations through data analysis, reporting, and process improvement. Coordinating projects and collaborating with cross-functional teams.
Business Operations Specialist
Part-time Business Operations Specialist improving processes, resource planning, and performance reporting. Reimagine Resources designs, installs, repairs, and maintains commercial fitness facilities.
Business Operations Analyst
Business Operations Analyst supporting Akamai’s global operations teams in India. Managing forecasts, budgets, purchase orders, invoicing, accruals, vendors, and lease invoices.
Senior Analyst, GTM Business Operations – Public Sector
Senior Analyst driving public-sector go-to-market strategy and analytics for Samsara’s Connected Operations IoT platform. Building models and AI workflows to accelerate revenue growth.
Senior Business Operations Analyst
Senior Business Operations Analyst improving workflows, data quality, and systems for Sedona Digital, an IT consulting and services provider. Driving process optimisation, operational governance, reporting, and cross-functional efficiency across cloud, engineering, security, and data operations.
Business Operations Manager
Business Operations Manager streamlining Support Revolution’s global software-support operations. Leading procurement, IT operations, process improvement, governance, and cross-functional delivery.
Business Operations Specialist
Business Operations Specialist supporting Progressive Cleaning’s commercial janitorial operations. Managing remote field-team administration across payroll, scheduling, supplies, accounts payable, software, and marketing.
Business Process Lead – UAT, Training, Accessibility
Business systems lead documenting federal IT workflows and functional requirements for Chameleon Integrated Services. Coordinating UAT, training, defect acceptance, and Section 508 accessibility compliance.
Director, Commercial Business Operations
Commercial operations director advancing sales strategy and enablement for Siemens Healthineers’ medical technology business. Leading cross-functional initiatives, modernization, AI adoption, and operational improvement across North America.
Business Operations, Implementation Team Lead
Implementation Team Lead onboarding colleges and universities for ReUp Education’s learner re-enrollment services. Managing partner implementations, data engagements, risks, and cross-functional delivery.
Business Operations Specialist
Business Operations Specialist coordinating staffing, GTM requests, reporting, and documentation for Salsify’s digital commerce platform. Supporting Sales, Marketing, Global Services, and Revenue Operations in Portugal.
Customer Service Business Process Specialist, Mandarin Speaker
Customer Service Business Process Specialist managing SOPs and customer inquiries in Asia region. Collaborating with cross-functional teams to improve customer support processes.