Commercial Real Estate Executive Assistant
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Job Description
Remote part-time executive assistant supporting a US-based commercial real estate client. Managing scheduling, communications, CRM data, and operational processes using RealNex and spreadsheets.
Responsibilities:
- Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments.
- Monitor and triage email, draft responses, and follow up on open items.
- Handle inbound/outbound calls professionally and conduct client outreach as requested.
- Clean, update, and maintain contact/lead records in RealNex or a similar CRE CRM.
- Import/export data between Excel/Google Sheets and the CRM; deduplicate and normalize data.
- Track people entering/leaving the database and uphold data hygiene standards and SOPs.
- Prepare meeting notes, track action items, and manage recurring tasks.
- Coordinate travel, purchases, and basic bill payments per SOPs.
- Conduct light research supporting transactions, outreach, and vendor coordination.
- Document workflows/SOPs, identify gaps, propose improvements, and proactively prevent dropped tasks.
Requirements:
- Minimum 1 year as an EA or operations/administrative professional in commercial real estate.
- Hands-on database management experience with a CRE CRM; RealNex preferred or similar.
- Proficiency with Excel/Google Sheets, including importing, cleaning, and basic formulas.
- Proficiency with Google Workspace.
- Strong phone and email communication skills and professional client-facing demeanor.
- Clear written and verbal English.
- Able to work Monday–Friday, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours/week.
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or better.
- Internet speed of at least 40MBPS.
- Noise-cancelling headset with extended microphone and webcam.
- Backup computer and internet connection.
- Quiet, dedicated workspace at home.
- Must provide own computer with Intel Core i5 or similar or higher.
Benefits:
- No benefits package included
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