Executive Assistant, Enterprise Deployment

Posted 4ds ago

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Executive Assistant managing deployment logistics and schedules at ElevenLabs, an AI company redefining tech interactions.

Manage complex, fast-moving calendars for the leader of Enterprise Deployment and provide scheduling and coordination support across the broader team
Own travel logistics end-to-end: flights, accommodation, ground transport, and detailed itineraries across multiple time zones - including customer onsite visits across the US, Europe, and Asia
Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts
Coordinate seamlessly with internal teams and external stakeholders, including enterprise customers, C-suite partners, and government and regulated industry contacts
Build structure, processes, and systems that scale - including operational documentation, vendor coordination, and team logistics for a 50+ person distributed team
Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping stakeholders aligned without being asked

Past experience in executive assistant roles, ideally supporting a senior technical or commercial leader in a fast-moving, high-growth environment
Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders simultaneously
Exceptional communication skills, with the confidence to interact with a wide range of stakeholders - from Fortune 500 executives and government contacts to vendors and internal teams
High emotional intelligence and discretion - trusted with sensitive commercial and interpersonal information, and able to navigate complex situations with maturity
Fluency with AI tools to help improve the quality and speed of work (e.g. Claude or ChatGPT)

Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.