Executive Assistant
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Job Description
Executive Assistant supporting Fluidstack leadership by managing calendars and logistics remotely. Ensuring executives can focus on critical decisions by relieving coordination burdens.
Responsibilities:
- You will provide high-leverage, thoughtful support to Fluidstack leadership by owning calendar management, travel logistics, meeting preparation, and communication triage.
- The goal is to free up executive bandwidth currently absorbed by coordination work and to do it with the kind of care and attention that makes leaders genuinely more effective.
- This is a shared-services model with dedicated coverage at the exec level.
- You will work closely with other EAs to ensure continuity and coverage across the leadership team.
- The role is not administrative busywork. You’re a force multiplier: anticipating needs, removing friction, and ensuring executives spend their time on the work that matters most.
Requirements:
- Intense curiosity about how leaders work and what makes them most effective.
- Kindness and thoughtfulness in how you interact with everyone: executives, their teams, and external partners alike.
- Clarity, approachability, and precision in communication. When you send a message on behalf of an executive, it reflects their voice and standards.
- Deep care about the craft of support work. You take pride in the quality of what you do, even when no one sees it.
- You have supported senior leaders before and understand what it means to manage someone’s time as carefully as they would themselves.
- You exercise judgment about what matters, what can wait, and what to escalate. You don’t treat every request as equal priority.
- You’re highly organized and reliable. Things don’t slip through the cracks.
- Demonstrated experience in executive support. We’re not looking for a specific number of years, we’re looking for evidence that you’ve done this well.
- We welcome candidates from operations, customer success, event management, chief of staff roles, or any background where managing complex logistics and stakeholder priorities were core to the work.
Benefits:
- Competitive total compensation package (salary + equity).
- Retirement or pension plan, in line with local norms.
- Health, dental, and vision insurance.
- Generous PTO policy, in line with local norms.
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