Accounting Operations Specialist
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Job Description
Remote payment operations associate supporting Experience Columbus’s financial administration. Processing payments, reviewing invoices, reconciling transactions, and maintaining accurate records.
Responsibilities:
- Review invoices, payment requests, expense reports, and supporting documentation for completeness and accuracy
- Process authorized payments according to established procedures and approval requirements
- Verify vendor information and payment instructions using approved verification procedures
- Maintain accurate electronic records of invoices, transactions, payment confirmations, and approvals
- Reconcile payment records against invoices, statements, and financial reports
- Investigate discrepancies, identify missing information, and coordinate timely resolutions
- Respond to vendor and employee inquiries regarding payment status and documentation
- Monitor pending transactions and follow up on outstanding approvals
- Assist with month-end financial activities, reporting, and audit documentation
- Maintain confidentiality and protect sensitive financial information
- Identify opportunities to improve payment accuracy and administrative efficiency
- Collaborate with finance colleagues and other departments through digital systems and virtual communication
Requirements:
- At least 2 years of professional experience in payment operations, accounts payable, accounts receivable, bookkeeping, or financial administration
- Knowledge of invoice processing, payment procedures, transaction reconciliation, and financial documentation
- Experience using accounting software, spreadsheets, and electronic recordkeeping systems
- Understanding of financial controls, approval procedures, and confidential information management
- High school diploma or equivalent required
- Proficiency with Microsoft Office or comparable business applications
- Strong attention to detail and numerical accuracy
- Excellent written and verbal communication
- Strong organizational and time management skills
- Ability to investigate discrepancies and resolve routine payment issues
- Ability to manage competing priorities and meet deadlines
- Ability to work independently in a fully remote environment
- Reliable internet access
- Suitable confidential workspace
- Availability during agreed business hours
Benefits:
- Health insurance
- Retirement savings opportunities
- 401(k) plan
- Paid leave
- Reasonable accommodations may be provided to qualified individuals
- Fully remote work arrangement
- Reliable internet access and a suitable confidential workspace required
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