HR and Payroll Support
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
HR & Payroll Administrator providing comprehensive human resources support including US payroll processing and employee relations. Strong US payroll experience and communication skills are essential.
Responsibilities:
- Serve as a primary point of contact for all employee HR inquiries related to policies, benefits, payroll, and compliance
- Maintain accurate and up-to-date employee records, onboarding documentation, and HR compliance files
- Support employee relations by ensuring timely communication, thorough documentation, and consistent follow-through
- Ensure HR processes are aligned with federal and state employment regulations
- Assist in developing and maintaining HR policies, procedures, and internal documentation
- Process biweekly US payroll accurately and on schedule using Paylocity or equivalent payroll platform
- Review and audit timesheets, resolve discrepancies, and ensure correct coding of hours, PTO, overtime, and adjustments
- Coordinate with leadership on payroll-impacting changes including new hires, terminations, promotions, and compensation updates
- Maintain strict confidentiality and handle all payroll data with the highest level of discretion
- Generate payroll reports and provide summaries to leadership as needed
- Assist employees with benefit enrollment, life event changes, and general benefit inquiries
- Coordinate annual open enrollment activities and ensure accurate data entry into benefits platforms
- Communicate benefit plan updates, deadlines, and changes clearly to employees
- Ensure ongoing compliance with benefit plan requirements and applicable regulations
- Manage the recruiting lifecycle including job postings, applicant screening, interview scheduling, and candidate communication
- Utilize Paylocity to streamline scheduling, reminders, and feedback collection throughout the hiring process
- Partner with the Operations Director to move candidates through the pipeline efficiently and on schedule
- Support new hire onboarding by preparing documentation, coordinating system access, and organizing orientation logistics
- Build and maintain provider schedules across multiple locations, ensuring accuracy and adequate coverage
- Coordinate schedule changes, time-off requests, and coverage needs with providers and leadership
- Ensure schedules are accurately maintained in Paylocity, Athena, and Clarus
- Communicate schedule updates promptly to internal teams to support staffing and patient flow
- Provide high-level administrative support to the CEO and leadership team, including calendar management, meeting coordination, and agenda preparation
- Manage communication flow by drafting correspondence, organizing information, and ensuring timely follow-up on action items
- Support leadership with project coordination, deadline tracking, and maintaining organized documentation
- Assist with presentations and confidential materials as needed
Requirements:
- Strong, demonstrable experience processing US payroll — this is a core requirement of the role
- Excellent English communication skills, both written and verbal — you will interact regularly with employees, leadership, and external contacts
- Solid understanding of US federal and state payroll regulations, tax withholding, and wage compliance
- Strong organizational skills with the ability to manage multiple competing priorities simultaneously
- High attention to detail and accuracy across all HR, payroll, and administrative tasks
- Proven ability to maintain confidentiality and handle sensitive employee and financial information with discretion
- Experience with HR or payroll platforms — Paylocity experience is highly preferred
Similar Jobs
Senior Payroll Specialist, Polish Payroll
Senior Payroll Specialist handling Polish Payroll processes for Strada. Supporting the payroll team and ensuring compliance with Polish legislation in a multinational organization.
Senior Payroll Specialist
Senior Payroll Specialist managing payroll and compliance cycles for Boldr's U.S. workforce. Leading audits and ensuring accurate payroll processing within regulatory requirements across 35 states.
Global Payroll Manager
Global Payroll Manager leading payroll operations for EverCommerce. Managing compliance and partnering with HR and Finance across countries.
Payroll Tax Operations Specialist
Tax Operations Specialist collaborating with Payroll Operations to ensure accurate payroll tax processes. Required expertise in payroll tax regulations for seamless compliance and operational efficiency.
Payroll Associate
Payroll Associate managing payroll operations tasks at Deel, a global payroll and HR platform. Ensuring data accuracy and compliance while supporting employees with payroll-related inquiries.
Payroll Associate
Payroll Associate responsible for payroll processing and employee record management at Deel. Assisting with payroll tax calculations and supporting employees with payroll-related inquiries.
Payroll Manager
Manager overseeing payroll processing for a mid-size multi-state organization with adherence to regulations. Collaboration with HR and Finance for payroll integrity and compliance.
Payroll Manager
Manager overseeing payroll processing in a mid-size organization. Collaborating with HR and Finance while ensuring compliance with regulations.
Payroll Manager
Manager of Payroll overseeing payroll processing and compliance for a mid-size organization across multiple states. Collaborating with HR, Finance, and external vendors for payroll integrity.
Payroll Specialist
Payroll Specialist processes payroll for exempt and non-exempt team members across multiple US states. Ensures compliance and accuracy in payroll processing and related functions.
Bilingual Payroll Tax
Payroll Tax Specialist in the PEO industry managing tax compliance responsibilities. Researching tax laws, processing payments, and resolving discrepancies with a commitment to client support.
Payroll Specialist – Finance
Payroll Specialist managing payroll compliance for 23 European countries at NVIDIA. Collaborating with Finance and HR while ensuring accurate and timely payroll processing.
Payroll Accounting Lead
Leads ERP administration and optimization for Workday and related systems at the University. Collaborating across teams to continually improve functionality and user experience with a focus on operational efficiency.
Payroll Supervisor
Payroll Supervisor overseeing payroll operations and team in remote format. Ensuring compliance with payroll regulations and mentoring staff for effective performance.
People & Payroll Analyst, Mid-level
Analista de People & Payroll responsible for optimizing payroll and benefits processes at Mercafacil. Ensuring legal compliance and operational excellence in HR functions.
Lead Payroll Consultant
Lead Payroll Consultant at Next Level Strategies managing payroll tasks for diverse clients. Ensure accurate and timely payroll with a knowledgeable team to support diverse client needs.
Senior Payroll Manager
Senior Payroll Manager overseeing payroll operations and compliance with tax laws at National University. Supervise staff and manage payroll processes in a remote setup.
SAP HCM Consultant – UK & Irish Payroll
SAP HCM Consultant focused on UK and Irish Payroll, delivering expert support and managing client relationships in a virtual European team.
Coordinador de Procesamiento de Nómina
Coordinador de Procesamiento de Nómina en FN Servicios gestionando nómina y asegurando precisión y puntualidad en pagos. Supervisando procesos y validando registros de horas trabajadas.
Payroll Administrator
Payroll Administrator for ReWorks managing payroll processes and compliance with federal regulations. Overseeing payroll changes, inquiries, and collaborating with HR for onboarding.