Payroll Coordinator
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Job Description
Payroll Coordinator supporting multi-state payroll processing, reporting, audits, and employee inquiries. Jacent operates North America’s leading impulse merchandising business.
Responsibilities:
- Support end-to-end payroll processing for hourly and salaried employees
- Support payroll schedules and processing calendars
- Process payroll data for new hires, transfers, promotions, pay changes, leaves of absence, and terminations
- Review timekeeping information, monitor exceptions, and coordinate corrections
- Maintain employee tax profiles, direct deposit information, garnishments, and PTO/Sick Time accrual records
- Assist employees and managers with routine payroll questions and requests
- Process employment verifications, wage garnishments, and payroll-related documentation
- Prepare and distribute standard payroll reports and supporting documentation
- Perform routine payroll audits and data validations
- Support quarter-end and year-end payroll activities and payroll tax filing documentation
- Assist with payroll reconciliations and internal and external audit requests
- Participate in payroll system testing, upgrades, and process improvements
- Collaborate with Payroll, HR, Benefits, Finance, HR Systems, field leadership, and external vendors
- Maintain payroll procedures and documentation
- Protect confidential employee and company information and maintain payroll record integrity
- Complete special projects and other assigned duties
Requirements:
- Associate's or Bachelor's degree in Human Resources, Business, Accounting, or a related field, or equivalent work experience
- 3+ years of payroll, HR, accounting, or related administrative experience
- Experience supporting multi-state payroll environments required
- Experience with ADP Workforce Now or comparable payroll systems required
- Experience with ADP Lyric preferred
- Experience working with integrated timekeeping, benefits, and financial systems preferred
- Working knowledge of payroll practices, wage and hour laws, and payroll administration processes
- Proficiency with Microsoft Excel and payroll/HRIS systems
- Intermediate Microsoft Excel skills and experience with reporting tools required
- Strong attention to detail and commitment to accuracy
- Strong organizational, analytical, and problem-solving skills
- Ability to maintain confidentiality and handle sensitive information
- Strong customer service, written communication, and verbal communication skills
- Ability to interact effectively with employees, managers, and cross-functional business partners
- Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment
- Ability to identify issues and escalate complex matters appropriately
- Ability to maintain accuracy while handling high transaction volumes and strict payroll deadlines
- Fundamental Payroll Certification (FPC) preferred but not required
- Prolonged periods of sitting at a desk and working on a computer
- Ability to communicate effectively in person, over the phone, and via digital platforms
Benefits:
- Remote work
- Occasional travel for meetings or training
- Professional development/training opportunities
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