Human Resource Generalist – Onboarding, Compliance
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
HR Generalist managing end-to-end onboarding processes and compliance for Smart Tech Contracting. Supporting employee experience and adherence to employment regulations with efficiency.
Responsibilities:
- Manage and execute the end-to-end onboarding process for all new hires from offer acceptance through first 90 days
- Develop, schedule, and facilitate engaging orientation sessions introducing company culture, policies, procedures, and benefits
- Serve as the primary point of contact for new employees, providing guidance and support throughout onboarding
- Coordinate onboarding timelines and ensure completion of all pre-employment and new hire requirements
- Partner with hiring managers to ensure role readiness, onboarding plans, and smooth team integration
- Track onboarding progress and follow up with new hires and managers to ensure successful assimilation
- Continuously evaluate and improve onboarding processes to enhance efficiency and employee experience
- Ensure all onboarding activities are completed accurately, timely, and in alignment with company standards
- Oversee completion, verification, and storage of I-9 documentation in compliance with federal regulations
- Administer E-Verify processes accurately and within required timelines
- Initiate, monitor, and review background checks, ensuring timely completion and issue resolution
- Ensure compliance with federal, state, and local employment laws and internal policies
- Maintain organized, secure, and audit-ready employee records and documentation
- Support internal and external audits related to onboarding and employment compliance
- Stay current on regulatory changes and update processes as needed
- Review and distribute offer letters, employment agreements, and new hire documentation
- Maintain accurate and up-to-date employee records within HRIS systems
- Perform data entry, audits, and regular system updates to ensure data integrity
- Assist in developing and maintaining HR templates, forms, and standard operating procedures
- Support reporting and documentation needs related to onboarding and HR operations
- Utilize and manage HR systems such as Rippling and Smartsheet to track onboarding workflows and tasks
- Collaborate with IT to ensure timely provisioning of equipment, system access, and credentials for new hires
- Troubleshoot onboarding system issues and provide support to employees and managers
- Identify opportunities to automate workflows and improve efficiency through HR technology
- Support HRIS enhancements, integrations, and system updates
- Coordinate welcome kits, onboarding materials, and first-day logistics to create a positive first impression
- Facilitate office tours (virtual or in-person) and onboarding check-ins
- Gather feedback from new hires to continuously improve the onboarding experience
- Partner with leadership and HR to enhance employee engagement during the onboarding period
Requirements:
- Bachelor’s degree in Human Resources, Business, or a related field OR A recognized HR certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP OR Equivalent professional recruiting experience
- Minimum of 5 years of recruiting experience
- Knowledge of onboarding processes, employee lifecycle, and best practices
- Knowledge of federal, state, and local employment laws, including I-9 and E-Verify requirements
- Knowledge of background check procedures and compliance standards
- Knowledge of Human Resource Information Systems (HRIS) and data management practices
- Knowledge of HR documentation, recordkeeping, and audit requirements
- Knowledge of employee experience principles and onboarding engagement strategies
- Strong organizational and time management skills with the ability to manage multiple onboarding workflows simultaneously
- Attention to detail and accuracy in handling compliance documentation and employee records
- Effective verbal and written communication skills for interacting with new hires and cross-functional teams
- Proficiency in HR systems such as Rippling, Smartsheet, or similar platforms
- Problem-solving and critical thinking skills to address onboarding and compliance issues
- Data entry and reporting skills with a focus on maintaining data integrity
- Ability to manage end-to-end onboarding processes independently and efficiently
- Ability to maintain strict confidentiality and handle sensitive employee information
- Ability to interpret and apply employment laws and compliance requirements
- Ability to work in a fast-paced, deadline-driven environment with competing priorities
- Ability to collaborate effectively with HR, IT, hiring managers, and leadership
- Ability to identify process improvement opportunities and implement solutions
- Ability to adapt to new technologies, systems, and evolving HR practices
- Ability to provide a high level of customer service and support to new employees
Benefits:
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
Similar Jobs
HR Specialist
HR Specialist supporting the Veterans Health Administration’s workforce planning and data analysis for RISE Implementation initiative. Contributing to personnel realignment and documenting current staffing models.
HR Business Partner
HR Business Partner providing strategic consulting to support business goals in a growing nursing school. Collaborating with leadership and enhancing employee engagement and productivity.
Senior HR Business Partner
HR Business Partner supporting business performance through talent management and organizational effectiveness at Newfold Digital. Collaborating with leaders and HRBP Manager to enhance employee experience.
Senior Human Resource Business Partner
Senior HR Business Partner overseeing the employee lifecycle at MeridianLink. Actively involved in HR project implementation and employee relations management.
Senior Human Resources Business Partner
HR Business Partner driving talent attraction and developing organizational culture at Hand Talk, a company focused on accessibility.
Principal, Talent Management Programs
Principal role in talent management programs at Voyager Technologies, Inc. Designing performance systems and managing succession planning for organizational growth.
Junior HR Associate
Junior HR Associate managing recruitment and employee relations for marketing roles at FyerX. Responsible for onboarding, HR policies, and employee support.
HR Assistant
HR Assistant handling HR tasks in a full-time remote role for a United States based company.
HR Generalist
HR Generalist supporting recruitment, onboarding, benefits administration, and employee relations for AppGate's growing team in a remote setting.
Business Expert – Human Resources, Talent
Business Expert - Human Resources & Talent at xAI, supporting AI systems through data annotation and HR expertise. Fostering collaborations to improve AI capabilities and deliver impactful data.
Senior Employee Relations Investigator
Senior Employee Relations Investigator responsible for investigating violations of company policies. Collaboration with HR and Legal teams to support employee relations at Papa John’s.
Senior HR Services Coordinator – Quality and Training
Senior HR Services Coordinator performing audits and supporting HR transactions for Amentum. Contributing to data management and employee lifecycle processes in a remote capacity.
Director, HR Shared Services
Director of HR Shared Services responsible for orchestrating technology-enabled global HR delivery models at Genesys. Leading team to enhance employee experience through automation and efficient service delivery.
Employee Relations Consultant
Providing expert employee relations advice at BMO while ensuring compliance with HR policies and regulations. Supporting employee relations initiatives and developing solutions aligned with business strategy.
Senior SuccessFactors Consultant – Core HR
Senior Consultant leading SuccessFactors Core HR implementations for a consultancy in the SAP field. Full remote position with a focus on delivering quality solutions.
HRIS Manager
HRIS Manager responsible for Workday system support and configuration at Sumitomo Pharma America. Collaborating with HR, IT, and Finance to ensure system effectiveness and compliance.
HR Shared Services Analyst
HR Analyst in charge of employee data management and onboarding processes for HR. Collaborating with diverse teams in a remote work arrangement.
HR Shared Services Lead
HR Shared Services Lead building a new centralized HR function for a leading global tools company. Directing service delivery and employee experience improvements for operational excellence in Poland.
Associate HR Shared Services Analyst
Associate HR Shared Services Analyst processing employee inquiries and managing HR functional processes at a global tools company. Support onboarding, offboarding, and maintain data integrity across HR systems.
HR Advisor Consultant – 11-8 PST Schedule
HR Advisor providing generalist support for ManpowerGroup Talent Solutions' clients. Handling HR issues and delivering world-class care experiences to employees with a collaborative team.